Recruit Moore have been approached by our client in New Milton, to work exclusively with them to find a Office Manager / PA.
Working for this small but successful team, you will take the lead in all office activities, supporting the Directors and existing staff.
Duties to include -
- Phone answering and recording calls, passing on information as required.
- Email Management - Keep track of inboxes, manage mail.
- Flagging up priority emails to ensure action is taken and deadlines are met.
- Diary Management - managing diaries of Directors.
- Setting reminders for the Directors for important tasks, whether that is calling, texting or prompts in a shared calendar.
- Updating existing platforms, logging where staff are working, where they need to be and recording works they have been doing.
- Staying one step ahead with planning, helping to keep plans on track - making sure materials are ordered for jobs, that jobs are programmed with the customers.
- Assist and support Directors with tendering process, to include printing of relevant paperwork, sourcing information, managing spreadsheets etc.
- Assist Directors with the running of current projects, to include updating cost monitoring schedules.
- Monitoring and updating the draft invoice document, this is the controlling process for all invoices, to produce invoices within QuickBooks Accounting software - under guidance.
- Filing information and updating digital records, sorting out digital file structure.
- Check and organise stock levels of stationary, printer ink and other office items.
- Assist with Web site updates.
- Supporting the Directors and come up with suggestions to help the business.
The ideal candidate will be -
- Competent in the use of Microsoft Word and Microsoft Excel.
- Competent typing skills.
- QuickBooks knowledge beneficial.
Access to a car is essential due to the office location.
Salary - £28,000 +
Hours - 08:30 - 17:00
Our client is happy to consider school/different hours for the right candidate!
Free parking.
Recruit Moore acts as an employment agency in relation to this role. We are committed to equal opportunity and diversity.
Candidates must be eligible to work in the UK full time without restriction.
Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. If you do not hear back from us please assume you have not been successful on this occasion.