Salary: £45,000- £50,000 FTE
Hours: 21 hours a week (3 Days)
Base: Flexible/Hybrid - Must be willing to travel to the Edinburgh office one day a week 50 Coburg Street, Edinburgh, EH6 6HE
Reponsible to: Chief Executive Officer
Employee Package & Benefits
- Flexible Working & Family Friendly - We offer flexible working hours to accommodate families, childcare and caring responsibilities.
- Pension - All eligible staff are auto-enrolled in our Royal London pension scheme with a minimum 1.27% contribution from you and minimum 6.73% contribution from MCFB.
- Annual Leave - Annual leave entitlement is ample with 30 days and 12 mandatory holidays per calendar (pro-rated for part-time positions).
Job Purpose:
The role holder will work closely with the Chief Executive and wider team to maintain and establish effective financial and administrative systems and processes. S/he will be responsible for the smooth running of our financial systems, undertaking book-keeping, reporting and regularly reviewing policies, processes and procedures to ensure they are fit for purpose and will liaise with the Board about financial issues. S/he will manage other operational matters from time to time
Key responsibilities
Financial management
- Be responsible for accurate and timely management of all MCFB income and expenditure cashflow management using SAGE
- Administer invoice approval and payment processes, manage bank accounts and operate expense claim procedures and payment processes
- Manage monthly financial ledger, including profit and loss and balance sheet reconciliations and cash flow analysis
- Processing month-end journals, including accruals, prepayments and balance sheet reconciliations; preparing corrective journals for income and expense reallocation for approval and processing. Reconciling accounts and ensuring accuracy of Trial Balance.
- Produce quarterly management accounts and financial reports for the CEO and the Board
- Support the development of the annual budget based on strategic priorities, trends and projections, and assist the Management Team in developing a strategic business plan to maintain the financial health and sustainability of the organisation
- Providing the CEO with regular and ad-hoc budgeting/forecasting and management reports in preparation of budgets for grant submissions, and grant financial reports as required by grant funders
- Support the preparation of annual accounts for audit and liaise closely with the auditors in the preparation of draft and annual statutory accounts
- Maintain and regularly review fixed assets register
- Oversee tax and regulatory and compliance issues, including Gift Aid reclaim
- Develop and document business processes and accounting policies with the CEO and management to maintain and strengthen internal controls
- Liaise with the payroll provider to manage payroll and pensions provision
- Responsible for liaising with internal teams in the timely submission of monthly expenses claims
General
- Accept personal responsibility for own learning and professional development
- Provide leadership, including by modelling positive behaviours to the diverse staff team
- Maintain a basic knowledge and understanding of issues affecting those that MCFB seeks to help
- Adhere to the organisation's data protection, confidentiality, health and safety, and safeguarding children and vulnerable adults policies
- To undertake any other duties as may be required from time to time, which are commensurate with the nature of the post. Positive, pro-active approach, with an ability to problem-solve and the drive to develop and implement new systems and processes as necessary
- Excellent attention to detail and accuracy in all work with well-developed organisational and administrative ability, including proven success in setting up systems, keeping records and delivering financial reports to deadline and to a high standard
- Is discreet, trustworthy and respects diversity, equalities issues and confidentiality
Skills and specifications:
- At least 3-5 years experience in a similar finance role working in the charity sector
- Qualified l/part qualified, AAT with charity accounting experience of 5 years and above or Certificate in Charity Accounting and relevant degree
- Experience working in a financial management role and managing financial accounting systems, preferably SAGE
- Experience of using Microsoft Office - particularly Excel, minimum of intermediate level.
- Experience of an ERP or Modern Accounting Software e.g., QuickBooks, Sage, Xero, Microsoft Dynamics etc. would be advantageous
- Exceptional attention to detail and accuracy
- Experience with purchases ledger transaction processing, invoicing, credit control and month-end income and expenditure analysis.
Closing date: August 15th, 12 pm.
Interviews will take place on Friday August 23rd. Immediate start if successful.