Accounts Payable Specialist - TEMP
Battersea, London
£140 - £170per day PAYE
Full time + Hybrid working
This role is to assist the team whilst the Transaction Manager is away on sabbatical. This role will report directly to the Senior Financial Reporting Manager. This role will work closely with the existing Accounts Payable Specialist to keep on top of the purchase to pay cycle. The role requires close working relationships with the Management Accounts team as well as our Finance Controllers to ensure tasks are completed and delivered on a periodic basis alongside, daily and weekly tasks required for reporting purposes.
Key Responsibilities
- Responsible for processing approved supplier invoices (via a purchase order system or in system approval workflow), inter-company, out of pocket and company credit card expenses across several business functions and entities using RPA, SAP Concur and Microsoft D365
- Manage AP mailbox and respond to internal and external queries with a 48-hour turnaround in professional manner and escalate to the correct parties where necessary to ensure timely resolution
- Prepare monthly reconciliations with all supplier accounts including multiple intercompany accounts and resolve any issues
- Ensure all transactions are posted to correct general ledgers (including fixed assets and prepayments) and investigate to resolve any discrepancies
- Run Outstanding Company Credit Card reports and follow up with relevant stakeholders to ensure expense claims are submitted within the Travel and Expense policy.
- Prepare weekly supplier and employee expense payment runs in accordance with supplier payment terms and ensuring payments are forecasted and budgeted for
- Reviewing payment run and ensuring invoices are fully matched to purchase orders or approved via approval workflow and payments are to correct bank accounts
Requirements
- Experience in the accounts payable function
- Methodical approach which allows delivery of key priorities within a given timeframe
- Initiative and enthusiasm to complete tasks and resolve issues where conflicting priorities may arise
- High attention to detail
- Confidence in liaising with all different levels of stakeholders in a professional and focused manner
- Ability to manage relationships with stakeholders and suppliers, including remotely where necessary
- Strong IT / system skills, preferably with MS Dynamics 365 and SAP Concur
In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.