Job Advertisement: Reception
Position: Reception & Office Administrator
Location: Camberley
About Us:
We are seeking a Reception & Office Administrator who will be the welcoming face and voice of our company, managing front desk operations and performing essential administrative tasks to ensure smooth office functionality.
Responsibilities:
- Front Desk Management: Greet visitors, maintain the visitor log, distribute PPE, and inform staff of arrivals.
- Contractor Oversight: Update contractor records, manage Safetybank, issue work permits, and provide necessary inductions.
- Call Handling: Answer incoming calls, relay messages, and manage voicemails.
- Mail Processing: Sort and distribute incoming mail, and prepare outgoing mail.
- Meeting Coordination: Schedule meeting rooms, arrange catering, and manage internal meeting logistics.
- Travel Booking: Arrange travel and accommodation for employees.
- Supply Management: Monitor and order office supplies, refreshments, and cleaning materials.
- Uniform Management: Order and distribute company uniforms.
- Documentation Maintenance: Update safety, racking, EL, and security documents, ensuring compliance.
- Event Coordination: Support in organizing company events, including charity events and the annual Christmas party.
Requirements:
- Office Experience: Proven ability to manage various administrative tasks and phone communications.
- Customer Service: Experience in interacting with customers in-person and over the phone.
- Technical Skills: Proficient with computers and quick to learn new software.
- Communication: Excellent verbal and written communication skills.
- Welcoming Presence: Ability to create a positive first impression.
- Organisational Skills: Strong time management and ability to prioritize tasks.
- Adaptability: Perform well under pressure with a professional demeanor.
- Initiative: Ability to work independently and collaboratively.
- Eagerness to Learn: Demonstrated willingness to acquire new skills.
- Flexibility: Proactive and committed to task completion.
Company Values:
- Show Care: Lead by example, listen, and support team growth.
- Quality Focus: Aim for excellence and continuous improvement.
- Ownership: Take responsibility, demonstrate leadership, and seek feedback.
- Positivity: Emphasize opportunities over challenges.
- Courtesy: Treat everyone with respect and friendliness.
Benefits:
- Comptetitive Salary
- Profit share scheme paid twice yearly
- Enhanced pension scheme
- Retail discounts
- Two paid volunteering days per year
- Cycle to work scheme
- Gym discounts
- Car maintenance scheme
- Financial and debt advice
- Optional private healthcare plans