THE DETAILS
Job Title: PA (Business Development & Marketing)
Location: St Pauls
Salary: £40,000 - £45,000
Hybrid: 3 in, 2 from home
Contract lengths: 12 months
THE COMPANY
My client is an international law firm with people at its heart. Having been established for over 150 years, they have become experts in Private Capital law, and have a great reputation. The office environment is supporting and welcoming, and they encourage professional development and often promote from within. If you are a PA with experience working in BD, Marketing or HR then this could be the role for you!
THE ROLE
Duties include:
- Providing an effective administrative service to the Director of BD & Marketing and Heads of teams and the wider team
- Meeting scheduling and diary management
- Providing necessary documentation in a timely, efficient way for internal and external meetings
- Taking minutes of meetings, where necessary
- Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials
- Managing travel including visas and itineraries, where applicable
- Processing invoices, purchase orders and expense claims in a timely manner
- Help prepare and administer Marketing budgets
- Taking ownership and maintaining the BD & Marketing intranet pages, ensuring content is kept up to date
- Assisting with ad hoc administration and providing support to major BD&M projects
- Providing ad hoc support to firm events
- Attending team meetings to share information and have clarity on future actions
- Managing team social events
- Creating PPT presentations to support internal meetings
- Regular reporting, using various templates, on team activities and priorities
- Track team deadlines and assist with delivery to tight timescales.
- Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
THE IDEAL CANDIDATE
Skills & Experience
- Experience working with a team of high-achieving individuals who work in a pressured environment
- Recognised appropriate qualifications or equivalent relevant experience
- Proven secretarial and team assistant experience - minimum 1 year
- Preferably experience of working in a large international organisation
- Microsoft office applications - Word, Excel, PowerPoint (to intermediate level)
Person specification
- Highly motivated, professional and a great team player
- An interest in professional services Business Development and Marketing
- Accustomed to dealing with people at all levels with tact and diplomacy
- Builds rapport quickly
- A highly credible self-starter with drive, enthusiasm and excellent influencing skills
- Exceptional level of professional discretion and political savvy, with good judgement and ability to navigate and influence multiple senior stakeholders
- Excellent networking skills and interpersonal skills
- Flexible and dependable
- Proactive and demonstrates experience of using initiative and good judgement
- Always maintaining confidentiality and discretion
- Great communication skills both written and oral
- Able to adapt to challenging deadlines
- Attention to detail
- Highly organised and efficient
If you are interested in this role please contact me on or