We are currently recruiting for a permanent full time HYBRID opportunity working for a large International organisation locally.
As a Purchasing Administrator, you will be responsible for delivering a professional and efficient Purchasing service to our teams in accordance with KPI's.
Purchasing Administration:
As a Purchasing Administrator, Your responsibilities will include:
- Requisition Processing: Receive and process purchase requisitions accurately and efficiently, adhering to company and departmental policies, processes, and procedures.
- Supplier Interaction: Obtain quotes, negotiate prices, and terms with suppliers, escalating as necessary. Field inquiries and requests from internal customers and external suppliers via email, ticketing systems, and phone.
- Performance Metrics: Ensure performance against departmental KPIs and best practices is achieved.
- Cost Savings: Deliver savings and other value-in-use benefits.
- Standardization and Rationalization: Drive standardization and rationalization of the product and supplier base, working closely with internal stakeholders.
- Supplier Onboarding: Manage the process for onboarding new suppliers in line with company policies and procedures.
- Invoice Queries: Review and approve/reject supplier invoice queries.
- Data Management: Maintain accurate pricing and supplier data in system records and purchasing databases.
- Stakeholder Liaison: Liaise with internal and external stakeholders to ensure excellent service while adhering to purchasing policies and procedures.
- Knowledge Sharing: Proactively share knowledge and best practices with colleagues within and outside your scope.
- Continuous Improvement: Support the team with continuous improvement initiatives.
Systems Administration:
As a Systems Administrator, you will be the lead point of contact for all COUPA-related questions. Your responsibilities will include:
- COUPA Expertise: Serve as the primary contact for all COUPA queries (though Level 1 super user queries will be covered by all Purchasing Administrators).
- User Support: Support internal customers in correctly using the COUPA purchasing system, including handling level 1 COUPA queries.
- User Training: Create and train new COUPA users, including approval flows. Share knowledge and best practices with colleagues across the UK.
- System Integration: Manage new entity integrations and/or mergers in terms of system setup and amendments.
- Enhancement Projects: Facilitate any systems enhancement projects or continuous improvement initiatives.
We are looking for a minimum of 1 to 2 years experience working in a purchasing team. You must have the ability to work in a team managing your own workload, prioritising and meeting deadlines. Strong negotiation and analytical skills, excellent communication skills and can work in a fast pace environment. A good working knowledge of Microsoft Packages is essential.
Hours of work are Monday to Friday 8.30am to 4.30pm.
Company benefits include free parking, 33 days holiday, personal company benefits, training and progression routes.
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