Premises Manager
East London
£34,000-£39,000
Full-Time Permanent
Split shift rota basis from 07:00 - 11:00, and returning at 15:00 - 18:00 Monday to Friday, (which may vary)
Our client is looking for a Premises Manager to provide property management and security service. You will plan, co-ordinate and implement inspection, maintenance and repairs to the building and grounds.
Liaising with Contractors you will ensure that the highest standards of Service Delivery are maintained. You will be responsible for the Health and Safety of the Site and ensure the security of the premises. Maintaining the internal and external fabric of the premises as a safe and secure working environment including any machinery or plant within the premises.
Key Responsibilities as Premises Manager:
- To Co-ordinate and implement routine inspections and repairs of the buildings, equipment and external environment, including annual, monthly, weekly and daily inspections
- Investigate reported site issues, provide possible solutions and initiate repair / maintenance, discussing with the Executive and PA
- To order and supervise repairs and act as project manager for small maintenance contracts and improvement schemes, ensuring best value for money is received
- Inspect outside internal and external fabric of the premises including equipment and report and/or repair defects as appropriate
- Manage, supervise and monitor any facility or building contractors undertaking work on the premises ensuring that any issues with contractors are promptly followed up
- Manage the external grounds contractors, ensuring that they are maintained to the required standard and making recommendations for improvement
- To monitor the performance of the cleaning contractor and liaise with the Contract manager to ensure a clean, tidy and well-maintained school environment
- Plan and manage all requests for works and preparations for events.
- Record all requests in the Premises Manager Logbook and ensure that they are actioned in a timely manner
- To have overall responsibility for the annual Health and Safety audit, ensure that routine Health and Safety checks are carried out including inspections of the site and portable electrical equipment
- To carry out and record the necessary water risk assessment checks and coordinate up to date surveys.
- Ensure that the Annual Building Inspection Plan is kept up to date and that the premises are fit for purpose
- Ensure that any repairs are carried out in a timely way, report any defects.
- Conduct weekly inspections of Internal and External Equipment, carrying out any repairs to ensure that it is safe for use
- Arrange Annual Play Inspections and implement any recommendations as appropriate
- Advise SLT on all health and safety matters which require attention
- Ensure that health and safety regulations are complied with, regularly reviewing the school's procedures and ensuring that they are compliant
- Manage the safe opening and closing to include all appropriate gates, windows, doors and fire escapes for the purpose of client use, cleaning, maintenance, emergency services
- Consult with Executive & PA for Premises cover arrangements for lettings and out of hour's functions
- Have overall responsibility for ensuring that the weekly checking and proper operation and function of all alarms and fire equipment. Check daily emergency exits and entrances are not obstructed. Record all weekly checks of fire alarms, call points, fire doors, fire extinguishers and emergency lighting
- To be the principle registered Key Holder, attend/arrange cover for call outs and taking appropriate action
General Duties:
- Ensure all bursts, leaks, flooding, fires, electrical, gas emergencies and breakages are dealt with promptly and safely as appropriate
- Receive deliveries and move supplies to various parts of the building as appropriate. Remove furniture and equipment in accordance with the clients procedures
- To manage and operate the heating and ventilation systems, ensuring that they are maintained to the correct standard including setting and checking automated systems and time clock
- Ensure that the premises are kept free from pests and vermin, liaising with external companies as appropriate
- Check, order and replenish cleaning consumables including toilet paper, soap and hand towels in all the toilets, staffroom and other areas as required
- Establish and implement a key identification system for access to all areas
- To maintain the equipment and plant inventory using the clients Parago software system
Key Requirements:
- Significant experience or skills in a trade - desirable
- The ability to understand and apply regulations such as health & safety, manual handling, COSHE, Legionella etc.
- Ability to operate and understand electrical/mechanical systems - desirable
- Risk Assessment experience/qualification - desirable
- Competent at basic building repairs and maintenance
- To be able to use small industrial, electrical and mechanical equipment
- Ability to adapt to changing and conflicting demands
- Flexible and work as part of a team or individually as required
- Ability to adhere to the clients policies and procedures
- Ability to comply with Health & Safety regulations to ensure that all duties are carried out safely
Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.