Executive Assistant
6 months contract
London/Hybrid – 2–3 days per week
Up to £250 p/d PAYE
If you're looking for a career that will help you stand out, join HSBC, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. We are currently seeking an experienced individual in the role of Executive Assistant.
Job description
The role involves organising complex schedules, maintaining diaries and arranging meetings as appropriate involving multiple senior stakeholders. Responsible for planning both internal and external meetings on behalf of the WPB Team. Arranging international/national travel and itinerary management. Managing confidential and sensitive material/information and build a network and develops key relationships with other EA//PAs within the Business Area. Expense processing and management is also a part of the role.
In this role you will:
- Provide EA support.
- Carry out the scheduling of appointments, coordination of meetings, and actively manage the calendars of assigned executive(s).
- Facilitating travel arrangements for assigned team members.
- Provide diary management across multiple time zones and manage international and domestic travel arrangements
- Follow Expense policy, accurately preparing and submitting requisite travel and expenses reports in a timely manner
- Co-ordinate activities, events, resources, meetings, services whilst managing internal and external stakeholders
The successful candidate will meet the following requirements:
- Self-starter with excellent ability to work on own initiative is highly essential.
- Outstanding planning and organisation skills – dealing with multiple tasks and deadlines under pressure.
- Extensive diary management experience.
- Proficient in IT i.e., Outlook, Excel, Word, HR Direct and in-house systems.
- Both spoken and written communication skills with experience of adapting your style and approach to the audience.
- Ability to multi-task and manage completing priorities and agenda.
- Previously had EA experience within a global bank.
Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days then we will not be progressing with your application. Thank you for your understanding