Purpose
To assist the Ledgers, Rents & Banking team in the provision of effective and responsive financial services to the NCHA Group.
Main responsibilities
Maintain and administer all processes and systems in relation to purchase and nominal ledgers, rent account postings, journal records (including in the repairs system where appropriate); ensuring invoices and receipts are processed efficiently; supplier, customer and rent statements are reconciled; liaising with suppliers where required.
Run weekly interfaces from open housing to open accounts and manage rents email; ensuring all rent income postings are logged to the correct companies and codes within open accounts; chasing any missing codes for posting and checking all refunds to rent accounts before forwarding for payment.
Maintain and reconcile suspense account, cash in transit account and related spreadsheets; ensuring all unallocated rent payments are allocated to the correct rent accounts.
Assist with the administration of all processes relating to the NCHA Group's bank accounts; performing reconciliations to agreed timetables and ensuring daily statements and transactions are logged and posted.
Prepare and process relevant system entries e.g. invoicing and payments, general ledger journals, sales, purchase and nominal ledger systems.
Template, administer and maintain the new OCR system; maintaining all authorised requesters and approvers; preparing and processing all error entries; and ensuring they are dealt with in a timely manner; and processing all OCR entries onto new email accounts.
Direct and redirect all non-purchase order invoices to relevant requesters and approvers on new system.
Extract and analyse data from financial systems e.g. VAT/CIS analysing returns data on a monthly basis and compiling the relevant information for completion and submission of the VAT/CIS returns by the appropriate deadline.
Assist in period and year-end close down procedures; producing the relevant documentation where required.
Contribute to system and operational development including procedure manuals; providing input to processes for business transformation in the provision of financial management services to NCHA Group.
Assist in the production of statutory and other financial accounts and reports; assisting the internal and external auditors as required.
Process monthly unapproved invoice report and invoices; checking the invoices for signatures and purchase orders re data integrity; ensuring all appropriately authorised returns are processed in a timely manner.
Ensure that credit control procedures are undertaken on all outstanding balances in accordance with the NCHA Group's policies and procedures.
Deal with enquiries on all aspects of the role's and team's work within agreed time limit; building and maintaining good working relationships with internal and external customers.
Provide input to processes for business transformation in the provision of financial management services to NCHA Group.
Provide assistance and cover for colleagues as necessary; keeping them informed of any issues that affect the operation of the team.
RQ1329366