Receptionist/Administrator
Location: Windsor
Salary: £24,000 per annum
Working Hours: Monday - Friday, 08:45 - 17:30 (1-hour lunch break)
Join a professional organisation as a Receptionist/Administrator!
Are you a proactive and personable professional looking to make a significant impact in a prestigious firm? Do you thrive in a vibrant, close-knit team? If so, we have the perfect opportunity for you!
We are seeking an enthusiastic Receptionist/Administrator to be the welcoming face and efficient backbone of a lovely Windsor office. Your days will be varied and dynamic, from greeting clients with a warm smile to providing essential support to the team, ensuring the office runs like clockwork.
If you are a local individual with a passion for delivering top-notch administrative and reception services, and you're ready to join a friendly and supportive environment, we want to hear from you! This is your chance to be part of a dedicated team that prides itself on excellence, professionalism, and a positive workplace culture.
Main Purpose of Role
The Receptionist/Administrator ensures the smooth operation of the office, offering a welcoming environment for clients and visitors, handling communications efficiently, and providing essential administrative support to a legal team. The ideal candidate will be a local individual with strong administrative and reception experience, who is professional, friendly, and efficient.
Key Responsibilities
- Open the premises each morning.
- Effectively process all incoming telephone calls.
- Log calls and convey messages promptly.
- Greet and process all clients and visitors in a professional, helpful, and friendly manner.
- Perform kitchen duties, keep the kitchen and reception area clean, Prepare tea and coffee for clients and Directors.
- Water plants and bring in the bins weekly.
- Administer the fax machine.
- Check and manage incoming emails to the generic account.
- Handle DX and postal duties (pick-up and drop-off), prepare and post all outgoing mail.
- Monitor and order office supplies as needed.
- Provide typing and secretarial support to Directors (e.g., preparing bundles, typing letters and documents, photocopying).
- Communicate and correspond with clients, and third parties.
- Open new files, including ID checks and preparing both paper and electronic files.
- Close files accurately and efficiently.
- Ensure confidentiality of all firm and client documentation and information.
- Comply with office procedures as set out in the office manual.
- Undertake any other clerical and administrative tasks
Qualifications and Skills
- Strong administrative and reception experience.
- Excellent communication and interpersonal skills.
- Professional, friendly, and welcoming demeanour.
- Proficiency in Microsoft Office Suite and general office equipment.
- Strong organisational skills and attention to detail.
- Ability to manage multiple tasks efficiently.
- Commitment to confidentiality and professional ethics.
Holiday: 20 days, with 1 extra day per year up to 25 days
Please note our client does not have on-site parking available.
This role is ideal for a local person looking to join a supportive and collaborative team environment. If you are a proactive individual with a strong administrative background and excellent reception skills, we would love to hear from you. Apply now to become a crucial part of our dynamic team and help us continue delivering exceptional services to their clients!
What you need to do now
If you're interested in this role please apply and forward an up-to-date copy of your CV. Due to the unprecedented level of applications we are currently receiving, if we have not contacted you within 48 hours of your application then please assume you have been unsuccessful on this occasion.
For the purpose of the Conduct Regulations; when advertising permanent vacancies we are acting as an Employment Agency and when advertising temporary/contract vacancies we are acting as an Employment Business.
We take your personal data seriously and take every step to protect it. To learn how we handle your data please visit our website where you can find our Data Privacy Notice.
Key Words: Reception, receptionist, administrator, customer services, typing, office coordinator, office support, admin coordinator, admin support.