Our client is a UK top 100 commercial law firm with offices regionally and internationally.
They are looking for a Team Coordinator to work within their employment practice group. The main purpose of this newly created role is to support the coordination and administration of their Resourcing and Complementary Services teams, including their HR Consultancy, client training and client secondment services.
This is a varied role working closely with a number of key stakeholders, you must be client driven, confident and have a good understanding of how a law firm operates.
Key responsibilities:
- First point of contact for client secondment requests, ensuring that these are actioned appropriately
- Maintain accurate records of all client secondments, making sure that internal trackers and budgets are kept up to date.
- Schedule periodic check-in meetings with those on secondment.
- Manage queries from consultants in relation to IR35 compliance and liaise with consultants regarding insurance and VAT requirements on a quarterly basis.
- Support with administrative elements of resource management for new joiners.
- Support with document production, including strategy documents, guidance notes and project plans.
- Work alongside Business Development colleagues as appropriate to provide support for training events, marketing events, managing attendees, answering queries and invoicing.
- Support with monthly billing processes and matter/file opening.
- Schedule appointments with relevant stakeholder groups.
- Arrange travel as required.
Proficient IT skills - Microsoft Office 365; Word, Excel, Outlook, PowerPoint, Teams, Sharepoint, PDF Docs, document management systems and practice management systems, although full in-house training will be provided.
To be considered for this role, you will ideally have at least three years' experience in a legal secretarial or administrative role and be an enthusiastic team player - flexible and willing to take on extra responsibilities to support divisional or firm objectives.
If you are interested and want to discuss further please submit your CV!