I am looking for a Paralegal to work for a US law firm in the City. Candidates must have 2-3 years' experience and have worked at either US or London law firm. It is a permanent position working 9.30am-6pm (37.5 hours per week) and offering hybrid working 3 days in the office/2 from home. Evening and weekend hours required at times.
Under general supervision and according to established policies and procedures, performs a variety of duties to assist lawyers to whom assigned. Maintains positive contact with clients and observes confidentiality of client matters. Organizes and maintains case files, pleadings, other documents and lawyer notebooks; summarizes articles, reports, witness statements and depositions; helps onboarding new clients, review incoming briefs for urgent tasks, schedules meetings and travel arrangements, prepares invoices, operates and maintains databases; assists with filings; assists at trials and administrative hearings; assembles and proofreads written submissions and organising written evidence, and other tasks required to support the team. Keeps accurate time records and expected to record a minimum of 1,650 billable hours per year.
Candidate must be able to:
- Work independently.
- Work efficiently in an environment that is heavily computer based with all files being maintained both electronically and in hard copy.
- Follow and execute established client and team guidelines for case management.
- Follows the ethical requirements as set forth by the Rules of professional Conduct of the jurisdiction in which employed.
Candidates will have the following responsibilities:
- Assist with preparation of international filings to include initial drafts.
- Extensive footnote review, cite-checking and organisation of all supporting documents required for large briefs.
- Organise and maintain case documents, files, team databases and electronic data.
- Prepare document chronologies and summaries.
- Manage and organise large quantities of translations.
- Work closely with and coordinate vendors providing translation, photocopying, binding and electronic data services.
- Prepare case document working notebooks.
- Locate and photocopy information or documents requested by team.
- Establish, organise and maintain pleading books, lawyer trial notebooks, expert witness notebooks, and substantive indexes.
- Locate and confer with expert witnesses and resource people; arrange for expert witness inspections and obtain approval from counsel of record and specified parties.
- Conduct research and locate cases, depositions, opinions, reports and information related to the matter.
- Cite checks briefs, legal memoranda, etc., in conformance with court policies and rules.
- Review and outline document productions, depositions, and indexes as well as provide summaries of documents.
- Organise and maintain document management systems in sophisticated and complex matters.
- Assist in preparation of the case for trial by drafting and preparing investigation, witness and exhibit lists, motions and subpoena and contacts witnesses.
- Assist in the trial of the case including witness schedules and logistics, organization and set up of trial facility, exhibit control and tracking.
- Perform assigned legal research tasks using all available resources including libraries and computer data systems.
- Operate standard office equipment such as photocopiers, fax machines, personal computers, typewriters, dictaphones, telephones, television, video recorders and cameras.
SPECIFIC SKILLS REQUIRED:
- You hold a (business) law degree or a comparable degree from an accredited university or university of applied sciences and have a keen interest in the law.
- Your strong knowledge of legal terminology and procedures, combined with your proficiency in legal research tools and office software, sets you apart.
- With excellent written and verbal communication skills
- You have exceptional organizational and time management abilities and stay calm even when the deadline is tight.
- As a true team player, you value a positive and inclusive working environment and do your part in assuring it.