Property Finance Administrator
City
£35k - £40k
The role: To provide professional administration support to the Real Estate and Real Estate Finance Teams in order to meet key business and regulatory requirements.
Duties:
- Managing all service charge reconciliations & budgets prepared by Managing Agents
- Checking & obtaining authorisation for all Managing Agents invoices
- Deal with all insurance recharges & monitoring of insurance claims
- Payment of all void rates bills
- Responsible for all insurance recovery
- Review all service charge reconciliations prepared by Managing Agent. Circulate any findings to Property Manager & Asset Manager for further review. Collate all responses & liaise with the Managing Agent. Ensuring all service charges are completed in line with RICS guidelines
- Review all service charge budgets prepared by Managing Agent. Circulate to Property Manager & Asset Manager for further review. Collate all responses & liaise with the Managing Agent
- Check Managing Agents invoices for void units against the service charge budget & obtain authorisation from the Property Manager. Agree all Managing Agents VAT liability invoices to the VAT reports. Obtain authorisation from Asset Manager.
- Attend quarterly management meetings with Managing Agents
- Review all rates bills relating to any void properties. Request approval from Asset Manager. Circulate monthly rates payment report. Prepare payment run to pay rates bills. Ensure that any refunds due are requested from relevant councils.
- Recharge annual insurance premiums to all tenants & Managing Agents. Deal with any tenant queries that may arise. Review monthly Insurers statement & post any adjustments needed. Monitor all insurance claims to ensure Insurers payment are allocated correctly
- Invoice all expenditure that is to be recharged directly to tenants including superior landlord costs.
- Provide support to the Property Services team as required.
- Assist with projects that impact the portfolio/division
Requirements:
- Have worked in property in a AP/AR/Admin type role
- Good working knowledge of a property accounting system
- Awareness of the RICS service charge guidelines
- Good Excel skills
- Good numerical skills and attention to detail
- Should be able to prioritise & plan work to ensure deadlines are met
- Must be able to communicate effectively with all levels of staff
Why should you work for this company?
- Excellent company and values
- Friendly and inclusive team environment
- Excellent benefits available
Interview process:
- Two stage process
- 1st stage face to face
- 2nd stage held face to face in the office
If you would like further information on this opportunity please apply online with your updated CV.
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