A prestigious financial services company situated in the heart of Central London is currently seeking a Float Executive Assistant to join their dynamic and fast-paced team. This exciting opportunity offers a 12-month rolling temporary contract.
Responsibilities:
- Facilitate extensive verbal and written communication with both internal colleagues and external clients, fostering and nurturing relationships on a domestic and international scale
- Assume exclusive control over the business schedule, maintaining and safeguarding the diary
- Coordinate internal and external meetings, video conferences, and phone calls, including all logistical aspects such as meeting venues and dial-in details
- Proactively prevent scheduling conflicts and employ innovative problem-solving to address clashes
- Take a proactive role in booking and organising all travel arrangements, encompassing flights, accommodations, visas, currency, and ground transportation, adhering to the Firm's Expense Policy
- Ensure that relevant agendas and itineraries are meticulously arranged in advance of travel
- Efficiently process monthly expenses, including those on the American Express card, out-of-pocket expenses, and invoices, using Firm systems such as Concur, while ensuring adherence to policy
- Maintain and update the in-house Client Relationship Management (CRM) system
- Manage various events, including closing events and social/team gatherings
- Tackle any other ad hoc tasks or projects as required, such as ordering business cards.
Qualifications and Candidate Requirements:
- Demonstrated ability to maintain composure and handle high-pressure situations while effectively and efficiently managing last-minute changes
- Exceptional time and priority management skills, coupled with a high degree of flexibility
- Strong team player, providing support to other assistants within the team
- Proficient and articulate communicator
- Proactive and resourceful with a "can-do" attitude, displaying the capability to exercise initiative and sound judgement
Benefits:
- Competitive salary
- London office
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates