This is a unique opportunity for a motivated individual to join a tech-focused facility management company and gain comprehensive exposure to various facets of accounting. As an Accounts Assistant, you will participate in a structured rotation program, spending nine months in each core area of our finance department. This program is designed not only to provide you with a well-rounded understanding of financial operations but also to enhance your ability to contribute to a business that is at the forefront of integrating technology with facility management.
Key Responsibilities:
1. Accounts Payable
- Invoice Processing: Review and process vendor invoices, ensuring accuracy and proper authorization.
- Payment Runs: Assist in preparing and executing payment runs, including electronic transfers and check payments.
- Vendor Management: Maintain relationships with vendors, resolving payment issues, and managing queries.
- Expense Reports: Process employee expense reports, ensuring compliance with company policy.
- Reconciliation: Assist in reconciling accounts payable ledger to ensure all payments are accounted for and properly posted.
2. Accounts Receivable
- Invoicing: Prepare and send out invoices to customers in a timely manner.
- Collections: Monitor accounts receivable and follow up on overdue accounts, initiating collection efforts where necessary.
- Customer Queries: Handle customer inquiries related to billing and payments, resolving issues promptly.
- Cash Allocation: Accurately allocate customer payments against invoices.
- Reporting: Assist in the preparation of aged receivables reports and other management reports as needed.
3. General Ledger & Month-End Close
- Journal Entries: Prepare and post journal entries to the general ledger, ensuring accuracy and compliance with accounting standards.
- Account Reconciliation: Perform reconciliations of key balance sheet accounts, including bank reconciliations.
- Month-End Close: Assist in the month-end close process, ensuring all financial transactions are accurately reflected in the financial statements.
- Variance Analysis: Support the finance team in analysing variances between actual results and budget/forecasts.
- Fixed Assets: Maintain the fixed asset register and assist in the calculation of depreciation.
4. Financial Reporting & Compliance
- Financial Statements: Assist in the preparation of monthly, quarterly, and annual financial statements.
- Audit Support: Provide support during internal and external audits, including the preparation of audit schedules.
- Regulatory Reporting: Assist in the preparation of regulatory reports, ensuring compliance with applicable laws and regulations.
- Tax Compliance: Support the finance team in preparing tax returns and other tax-related documentation.
- Process Improvement: Identify and suggest improvements to financial processes to increase efficiency and accuracy.
Additional Responsibilities:
- Cross-Functional Collaboration: Work closely with other departments to understand their financial needs and support them with accurate financial information.
- Continuous Learning: Participate in ongoing training and development opportunities to enhance accounting knowledge and skills.
- Ad Hoc Projects: Assist the finance team with various ad hoc projects and initiatives as required.