Are you a Personal Assistant who thrives on working in a fast paced, ever changing environment supporting C-Suite Executives?
GRG are pleased to be supporting an innovative start-up, with their rapid growth expansions within the Birmingham office!
In this newly-created role, you will provide full executive and confidential support to the Chief Commercial Officer, as well as lead on the wider business office management and administrative duties.
You will be someone who wants to be an integral part of the wider business, able to juggle multiple tasks at any one time, and be one step ahead of your Director.
A lot of the time you will be using your own judgement and understanding to prioritise tasks, so being self-motivated and confident are a must.
You will have a versatile skill set, with a high standard of work and a real desire to make things happen.
In this varied role you will:
Provide PA administrative support to the Directors including:
- Maintains CCO and adhoc support to the CEO's schedule, by planning and scheduling meetings, conferences and travel
- Organising agenda and board packs, including presentations
- Minute taking in regular monthly meetings
- Being the liaison between external and internal stakeholders
- Prepares reports by collating and analysing information for CCO needs
- High level of administrative support by conducting research, preparing reports, handling information requests and scheduling meetings
- Supporting the HR Manager with recruitment and on-boarding tasks
- Project support as required
About you
- Experience of directly supporting senior executive teams, in a fast-paced business
- Able to demonstrate exceptional organisational skills and attention to detail
- Strong numeracy and literacy skills
- Excellent proof reading and editing skills and the ability to implement corporate brand guidelines
- Taking minutes at senior level meetings
- Proven ability to deliver within strict timescales
- Ability to produce work that is accurate whilst working under pressure
- Ability to multi-task and prioritise effectively whilst supporting a team
- Experience of providing secretarial support to a Board of Directors and/or Board Committees or investors would be beneficial, but not essential.
Due to the elements of office management of this permanent role, you will be required to work on-site, on a full-time basis.
At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.
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