Receptionist/Office Coordinator
Salary £27,000 - £29,000 + £6000 London travel allowance
Based in Moorgate
Office Based Role: 8.30am - 5.30pm
A well-established energy-based trading company based in Moorgate is looking to recruit a Receptionist/Office Coordinator based in Moorgate. This role will involve assisting the Admin & Facilities Manager in all aspects of Office Management as well as providing support and manning reception. Looking for an experienced Receptionist with a solid work history in administration support.
Duties:
- Operating the switchboard, screening and forwarding
- Acting as the first point of contact for the company when greeting delegations, clients and guests
- Coordination and booking of meeting rooms using Microsoft outlook
- Set up of meeting room facilities as required, to include lighting, audio and visual, beverages and lunches. Clean up and re-arrangement of meeting rooms
- To provide a high quality of customer service for delegates including provision of beverages, lunches and other concierge services as requested
- Provide administration services for visitors and meetings to include, photocopying and printing
- Travel Booking and Visa application support
- Manage incoming publications for the reception area and business subscriptions including tracking and renewals
- Manage Delegation activity including Accommodation, Invitation letters and related tracking. This includes visitor tracking spreadsheet and supporting any H&S and policy briefings.
- Liaise with colleagues and delegations to arrange hospitality and travel arrangements including lunches and arrangement of evening meals.
- Coordination of internal staff hospitality including: breakfast supplies, fruits, expat lunches, meeting lunches and beverages as required. Liaise with restaurants as required.
- Responsible for incoming and outgoing post including sorting and delivery to employees, arranging for special delivery services and couriers
- Manage taxi bookings for employees and delegates
Experience & Skills:
Qualifications:
- Educated to college level or A level equivalent.
- Prior experience in a reception role in corporate environment
- Professional corporate reception service experience as well as administration support
- Good experience of all Microsoft Office packages
Benefits:
- Pension: Employer contribution 6% of basic salary (minimum employee contribution 3%)
- Bonus: Discretionary, based on individual and company performance
- London travel allowance (non-pensionable): £6,000 p.a.
- Private Medical: Employer pays for single cover.
- Travel Business and leisure insurance: Employer pays for single cover.
- Holiday: 25 days p.a.
- Life Assurance: 4 x basic salary
If you are an experienced administrator with looking to be part of a great team, please apply!!!
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We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.