Job Title: Admin Assistant, Global Markets UK
Duration: ASAP – May 2025
Location: London
Pay Rate: £16 Per Hour / PAYE, Inside IR35
THE ROLE
The Administrative Assistant III provides administrative and operational support to the Executive Level Staff with the wider administrative team reporting to the EMEA Administration Manager. Responsibilities will include but are not limited to:
Responsibilities:
- Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments.
- Completing and submitting complex expenses and invoices in a timely manner.
- Coordinating logistics, scheduling and booking travel, conferences, team offsites, internal and external events and collaborating with Assistants in the business across geographies.
- Understanding key deliverables, reporting, monitoring and auditing responsibilities and requirements and creating a calendar and support mechanism to ensure on time and high-quality delivery.
- Aiding in creating and delivering presentations and communications.
- Supporting staff with complex, time sensitive and confidential projects, reports and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines; anticipating requirements and proactively assisting in driving forward action items, collaborating with Executives, Direct Reports and the wider business.
- Facilitating links between the executives and aspects of the business to create awareness, drive change and/or understand critical roadblocks.
- Heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers and research to support calendar commitments.
- Completing and submitting complex expenses and invoices in a timely manner.
- Coordinating logistics, scheduling and booking travel, conferences, internal and external events.
- Collaborating with the Assistants to ensure sufficient cover/overflow; Assistants across geographies and businesses; and external parties (VC's, clients, vendors etc.).
- General duties within the team.
- Answering phones and relaying messages/information.
- Assisting with financial data formats and typing/proofreading correspondence.
- Supporting Executive level staff with complex, time sensitive and confidential projects and tasks.
- Anticipating obstacles and being resourceful in proactively working towards solutions, keeping the organisational values in mind.
- Identifying and leading efforts to create administrative systems and process efficiencies.
SKILLS AND REQUIREMENTS
- Bachelor's degree or equivalent education.
- An ability to work independently in completing assigned duties.
- Strong organizational and time management skills.
- Excellent verbal, written, and interpersonal communication skills.
- An ability to quickly gain a thorough knowledge of SVB's bank operations and products.
- An interest in the technology sector and venture capital / private equity transactions.
- Proficient in Microsoft Office, Excel and Powerpoint.