AJ Chambers are representing a highly regarded, International Law Firm based in the City of London, who are seeking an experienced PA in the BD and Marketing team on a 12 month FTC.
Reporting to the Head of Business Development and Marketing and the wider team to provide support in all aspects of their work.
The Role:
- Full, extensive diary management for Head of Business Development, whilst also arranging ad-hoc meetings and organising room bookings for the wider Marketing Team.
- Liaising with internal and external person/s for all meeting logistics and BD and Marketing team meetings and learning sessions including venue, attendance, refreshments and the distribution of materials.
- Managing travel including visas and itineraries, where applicable.
- Processing invoices, purchase orders and expense claims in a timely manner.
- Responding to correspondence via post and email on behalf of your stakeholders.
- Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate.
- Providing necessary documentation in a timely, efficient way for internal and external meetings.
- Supporting the BD Partners as appropriate - there will be an expectation that the individual is fully integrated with the team and is able to pick up tasks and run processes where capacity allows.
- General administration tasks including preparing documents, proof reading and the creation of PDF bundles.
- Assisting with ad hoc administration and providing support to projects as required.
- Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
Skills & Experience:
- Previous experience in a PA role to senior leadership teams is essential, ideally in a legal environment
- A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
Person Specification:
- Maintaining confidentiality and discretion at all times.
- Strong communicator able to work with senior stakeholders within the business.
- Able to juggle priorities and adopt a flexible approach.
- Proactive and demonstrable experience of using initiative and applies good judgement on when to consult.
- Excellent attention to detail and accuracy**.**
If you feel you would be suitable, please apply directly or contact Ella at AJ Chambers.