Operations Coordinator
- Job Type: Full-time
- Location: Sheffield
- Salary Range: £30,000 - £35,000
As an Operations Coordinator, you will be the linchpin of our office, ensuring that every day runs smoothly and efficiently. This role is crucial for maintaining a secure and productive environment for all staff members and requires a blend of organizational skills, attention to detail, and a proactive approach to office management.
Day to Day of the role:
- Oversee the daily administrative operations of the office, ensuring a secure and productive environment.
- Manage office supplies and inventory, including procurement and restocking as necessary.
- Coordinate meetings, appointments, and travel arrangements for team members.
- Facilitate meetings and visits from suppliers, clients, and customers.
- Handle correspondence, including mail and phone communications.
- Support various departments by managing the purchasing and ordering processes.
- Provide a welcoming reception service and manage deliveries.
- Maintain office equipment and coordinate repairs or replacements when needed.
- Develop and implement policies and procedures to enhance operational efficiency.
- Manage the recruitment process, including liaising with recruitment agencies and scheduling interviews.
- Assist with HR functions such as onboarding and employee relations.
- Support finance-related tasks, including invoice processing and budget management.
- Assist with IT functions, including ticket logging and website maintenance.
Required Skills & Qualifications:
- Strong work ethic and commitment to high-quality standards.
- Solid understanding of office management principles and best practices.
- Ability to work collaboratively and independently.
- Familiarity with recruitment processes.
- Proficiency in accounting software (e.g., Xero or Sage).
- Excellent organizational, multitasking, communication, and interpersonal skills.
- Proficiency in Microsoft Office Suite and familiarity with project management tools.
- High level of professionalism, integrity, and discretion.
- Flexibility and adaptability to changing priorities.
- Proactive and resilient problem-solving attitude.
- Experience in an engineering or manufacturing environment is advantageous.
Education & Experience:
- GCSE or equivalent.
- Minimum of five years in an office or administrative role.
Benefits:
- Competitive salary based on experience.
- Pension scheme with employer contributions of 5% and employee contributions of 3%.
- 25 days holiday plus UK bank holidays.
- Share option scheme.
- Comprehensive healthcare package.