Document Controller Salary: £28,000 - £30,000
Based in White City
Office Based Role - Mon - Thur 8am - 5pm / Fri 8am-4.30pm
An establish property development company are looking for a Document Controller for their office based in White City. Your will be responsible for monitoring the EDMS system and be the first point of contact for all document management. This is an exciting and challenging role, which provides an opportunity for a well-organised and experienced document controller. Experience in business support within the construction industry will be consider as well.
Duties Included:
- Provide day-to-day support for EDMS and Field View users, including troubleshooting, responding to queries, and training users.
- Conduct QA checks on documents uploaded to EDMS, ensuring compliance with naming conventions and consistency.
- Distribute information submitted on EDMS to relevant stakeholders and monitor discrepancies to ensure timely resolution.
- Support the Technical team with drawing management, folder creation, and document distribution.
- Set up and manage accounts for internal staff, consultants and subcontractors on EDMS and Field View.
- Provide training on EDMS and Field View usage, and set up devices, accounts, and forms for users.
- Manage and file all project-related drawings and documents, ensuring they are up-to-date and accessible.
- Generate and distribute daily, weekly, and monthly project reports on EDMS and Field View usage.
- Monitor and maintain the Quality Management Plan and Inspection Test Plan, including weekly tracking and reporting.
- Monitor, file, and submit commissioning certificates and update related trackers.
- Oversee the filing of quality documents, O&M Manuals, and Lessons Learnt notifications
Experience Required:
- Previous document control or administration support within construction
- Use of EMS programs (Viewpoint or Asite) and Field View
- Methodical approach to workload, with excellent organisational skills
- Process and procedures driven
- Excellent time management skills, with good ability to prioritise and manage expectations effectively
- Good working knowledge of Microsoft Office programmes
Benefits:
- 25 days annual leave
- Early Friday finish - 4.30pm
- Enhanced maternity and paternity policy
- Pension plan
- Life assurance
- Bupa health which includes health assessments, virtual GP and mental health support
- Season ticket loan
- Learning and development programmes
- £100 wellbeing voucher per year
- Once a week free gym F45 (normal cost is £25 per hour)
- After probation will be able to work from home, 1 day every two weeks
If you are looking to become a document controller or have previous administration experience in the construction/building industry, please apply today !!!
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We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.