Part Time Office Assistant
Meyer Scott Ref: VR/08968
Salary: £18,200 / 25-hour week**.**
Location: Huntingdon
Type: Permanent
Our client is a successful construction business based in Huntingdon. They are seeking an Office Assistant to join them on a permanent basis.
This is not a corporate business but a small company.
This is a part-time role, but you would be required to work over 5 days. Monday to Friday.
The Office Assistant carries out the general clerical and support duties which are fundamental to ensure an effective and cohesive office function. Tasks assigned to this role are varied and there are also ad hoc requests which relate to all areas of the business. This position reports directly to the Regulatory Compliance Manager who has overall responsibility for office management.
- First point of contact - handling and directing all incoming calls, receiving visitors.
- Purchasing & invoicing - create purchase orders for materials, consumables, and plant hire. Follow up with delivery information, amendments, queries etc. Check purchases with the site. Cost comparisons for purchases. Input all invoices.
- Assisting with additional accounts processes including, but not limited to, timesheets and expenses.
- Ordering materials online.
- Population and use of the Construction Manager operating system and Sage.
- Assist with employees' onboarding, maintaining records, arranging staff appraisals, and other personnel requirements.
- Assist with operatives' training requirements, validation checks and grant claims.
- Provide admin support for Contracts Managers, Site Supervisors and Operatives.
- Record keeping and filing in company shared folders.
- Assist with setting up and maintaining project files.
- Maintain and update the company vehicles records.
- Maintain and update the company mobile phone records.
- Arrange PAT testing of all office equipment annually.
- Supporting (via online letters) our sponsorship for the educational needs and wellbeing of a child in Kenya.
- Updating email signatures and logos as necessary.
- Manage office supplies including organising the kitchen facilities and stocks.
- Assist the Regulatory Compliance Manager and Accounts by providing general admin support to the business within the scope of this role.
Hours: Monday - Friday 25 hours per week