SS&C Technologies seek an Office Manager to be based in Bristol and working as part of the Property team, this is an exciting opportunity for a flexible, highly organised individual with excellent personal and communication skills. This busy role requires initiative, great administration skills and hands on approach with some aspects of contractor supervision required. This is 100% an office-based position.
About SS&C Technologies
SS&C is a global provider of investment, financial services and software for the financial services and healthcare industries. Named to Fortune 1000 list as top U.S. company based on revenue, SS&C is headquartered in Windsor, Connecticut and has 20,000+ employees in over 90 offices in 35 countries. Some 18,000 financial services and healthcare organizations, from the world's largest institutions to local firms, manage and account for their investments using SS&C's products and services.
Essential Duties and Responsibilities:
Building operation- Work with building management and external engineers to ensure that all aspects of floor mechanical and electrical infrastructure is performing as expected, address issues with any defects found escalating to line management as required. This includes scheduled PPM tasks
- Tenant & Landlord relationship - Be aware of the obligations of the lease and be the point of liaison with building management attending Tenant meetings as required.
- Purchase of materials- Procure office sundries and services as required to support the business.
- Space planning and move management- Assist with the coordination and implementation of any space planning requirements.
- Contractor management- Manage contract and be the main point of contact for sub-contractors carrying out works to building fabric on behalf of the landlord and contractors providing services for SS&C ensuring they carry out the work in a safe and responsible manner.
- Security Controls- Responsible for administering the access control and CCTV system and issuing of passes to authorized individuals as well as suspending passes as per leavers procedure.
- Visitor Control- Accountable for ensuring visitors to the office are recorded and have suitable identification
- New hire/termination - Assist & work with the HR/on-boarding team in coordinating the new hire/termination process and welcoming new hires and ensure they have what they need (desk supplies, equipment, business cards, security ID etc)
- Health and Safety-Proactively manage the Health and Safety within the office space, ensuring that risk assessments and regular audits are carried out and records kept with sign off when complete.
- Health and Safety documentation- work with the line management to coordinate and deliver Workstation assessments, Personal Evacuation plans, Accident investigation and fire & first aid co-ordination.
- Meeting set up and Adhoc events - Be the point of contact ensure that all meeting rooms are ready for business use and that all configuration changes are conducted within agreed timelines. Arrange and coordinate office events in conjunction with the management team
- Courier and Mail shipments- Responsible for the Procurement, coordination and implementation of courier services and incoming and outgoing mail.
- Building point of contact - Be the nominated point of contact for any alarm activations or works which require office attendance which are outside of core hours.
- Any other ad-hoc task given by your manager.
Skills and Experience:
- Enthusiastic, organised and self-motivated with ability to work autonomously and as part of a close team.
- Ability to deal with multiple tasks at one time, reacting at short notice to urgent requests when required.
- Excellent communication and interpersonal skills
We encourage applications from people of all backgrounds and particularly welcome applications from under-represented groups, to enable us to bring a diversity of perspectives to our thinking and conversation. It's important to us that we strive to have a diverse workforce in the widest sense.
Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from head-hunters, recruitment agencies, or fee-based recruitment services.
Background Checks
All offers of employment at SS&C are subject to background verification checks, including 5-year employment history, proof of eligibility to work in the hiring location, proof of address, credit check and criminal record check (where permitted by local law). The accuracy of all information you submit as part of your application is vital and may be used as part of the background-checking process should you be successful.