We have an opportunity for a Secretary to join us in our Aberdeen office providing a high quality and efficient secretarial/administrative service to partners and fee-earners with support, guidance and mentoring from more experienced secretarial colleagues.
**About CMS
CMS is a Future Facing firm with more than 70 offices in over 40 countries and 5,000+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.
We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact and support our clients and our people, helping them to maximize their potential and thrive.
About the Role
Reporting directly to the Office Manager, responsibilities will include, but are not limited to:
- Dealing with all aspects of finance/billing administration and matter opening administration
- Drafting correspondence for fee-earners
- Document amendment and copy typing as required
- Processing fee-earner expenses on Chrome River in a timely manner
- Managing workflow to the Document & Design Centre, Print Room etc as required; proactively taking steps to ensure work is returned within required timescales
- Printing, scanning, copying and filing as required
- Assisting other Practice Group support where necessary
- Occasional Reception relief duties as required - liaising with clients in person and on phone, booking & preparing meeting rooms, incoming/outgoing mail, travel requests, etc.
**About You
You will have a standard grade or equivalent in Administration, English and Maths. You will be adaptable to change whilst maintaining a professional approach, demonstrating high levels of client care, organisational and time management skills.
Previous legal office experience is preferred but not essential. You will have a proactive and enthusiastic approach with high levels of IT literacy, superb attention to detail and the ability to learn new systems quickly.
**Equal Opportunities
At CMS, a next-generation mindset is woven into all we do. We're diverse, supportive and inclusive, embracing our corporate social responsibility and creating a culture of sustainability in which every one of our people, whatever their background, can maximise their potential and thrive. For further information about CMS' diversity initiatives and programmes, please view the Diversity & Inclusion pages on our website.
Please apply online or contact a member of the Talent Acquisition team if you have any questions. For information regarding our competitive range of benefits please visit our Rewards & Benefits page on our website.
Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.
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