Legal / Conveyancing Secretary
£33-34k salary
Based- West London
Mon - Fri 9.30am - 5pm
Immediate start
Responsibilities:
- Provide secretarial support to a Solicitor in the conveyancing department
- Utilise Microsoft Word and the firm's word-processing and digital dictation systems for audio/copy typing of correspondence and documents
- Manage case and paper management tasks such as printing correspondence, collating enclosures, and ensuring timely delivery
- Demonstrate excellent client care by sending out client care letters and liaising with existing and new clients
- Handle new client inquiries and manage incoming written and electronic communication efficiently
- Coordinate appointments, meetings, and diaries
- Liaise with estate agents, solicitors, and clients as required
- Meet and assist clients in person and over the phone
- Maintain accurate and up-to-date information in the firm's document management system
- Complete case-related forms and documentation, including data entry into the firm's case management system
- Undertake departmental-specific administrative tasks assigned by the fee earner/partner in charge
- Ensure proper electronic and manual filing of documents
- Perform general administrative tasks such as photocopying, scanning, faxing, printing, and filing as needed
Requirements:
- Previous experience as a Conveyancing Secretary is preferred
- Proficiency in audio/copy typing and Microsoft Office suite, specifically Word
- Strong communication skills, both written and verbal
- Exceptional organisational abilities, including document management and time management
- Familiarity with the conveyancing process and file management, both electronic and manual
- Knowledge of the Solicitors Code of Conduct and Anti-Money Laundering rules and procedures
- Attention to detail and ability to work with multiple fee earners and competing deadlines
- Flexibility, adaptability, and a quality-focused mindset
- Self-motivated with strong initiative and problem-solving skills
- Punctual and reliable
- Enthusiastic with common sense approach
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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