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The Skills You'll Need: Mandarin to native level, can type simplified Chinese. Relevant Administration or Office Management experience in the UK.
Your New Salary: Depending on experience
Job status: Permanent. Office based
Location: City of London
Administration Officer - What You'll be Doing:
- Be responsible for administrative and logistic management of the UK office, ensuring effective management of UK office property, meeting coordination, office supplies, vehicle management, fixed asset management, contract administration, and assisting in resolving administrative and living logistics matters for employees.
- Participate in the reception related works for visiting delegations to the UK, assisting the delegation in successfully fulfilling their outbound mission during their work in the UK.
- Participate in external public relations liaison, communication, and coordination for the UK office.
- Contribute to business information research, study and sort out to generate report accordingly.
- Be responsible for overseeing public safety management and comprehensive risk management in the UK office, compiling monthly public safety reports for overseas, and conducting relevant statistical reporting.
- Implement human resource management policies of the representative office and conducting relevant statistical reporting.
- Be responsible for managing expenses, funds, payments, and other financial cashier duties in the UK office, implementing financial management policies of the representative office. Participate in the preparation of the annual budget and develop monthly funding plans.
- Diligently collect receipts for the UK office and manage financial income and expenditures according to the financial management implementation guidelines of the representative office. Submit documents in the FSS and TMS systems and notify the bank for payment after approval. Ensure the proper creation, review, and storage of accounting records, ledgers, and reports. Organize, print, and archive financial vouchers and documents.
- Be responsible for liaising with the accounting firm for the calculation of monthly individual income tax and ensuring timely payment of personal income tax and other annual tax settlements for UK office employees.
Administration Officer - The Skills You'll Need to Succeed:
- A minimum of Bachelor degree; MBA/MA/MS is preferable, but not essential
- Mandarin to native level and can type simplified Chinese; proficient in English
- Have good computer application, software, and hardware maintenance abilities
- Have strong organizational coordination and cross-cultural communication skills.
- Proficient in administrative comprehensive management work with practical experience, familiar with international cooperation-related knowledge, knowledgeable about the characteristics of the petroleum and petrochemical industry, and well-versed in financial management expertise and practical experience would be preferable.
- Strong commitment to Health, Safety and Environment.
- Good knowledge of computer software application and hardware maintenance abilities.
- Strong ability in organizational coordination and cross-cultural communication skills.
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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.
People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.
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