Tenancy accounting and property manager
W12
£30-40k DOE
Monday to Friday 9-6
The right candidate should be driven by quality and attention to detail. Ideally they will have a minimum of two years, client facing- tenancy accounting and property management experience. Communication skills, face- to face and over the telephone should be excellent. Ideally they would be familiar with the Alto accounting software (not essential).
The package is as follows:
£30-40k basic
- Potential to earn commission by selling Rental Protection Insurance
- Based in our busy Shepherds Bush office
- Monday to Friday- 9:00am-18:00
- Holiday allowance: (20 days plus 8 Bank holidays, Christmas Eve,
3 Days between Christmas and New Year)
- Company Pension Employer 3%, Employee 5%
The role consists of:
Accounting roles:
- Allocating reservation fees
- Collecting rent payments
- Authorising rent payments
- Charging contractor expenses
- Processing new tenant files and accurately setting up new tenancy on system
- Preparation of landlord statements
- Weekly contractor payment and production of statements
- Weekly Agent Fee payment and production of statements
- Deposit transfers and repayments
- Retaining Non-resident landlord tax and completing quarterly and annual returns to HMRC
- Preparation of annual landlord tax statements
- Annual return of landlord income to HMRC
- Ensuring accurate daily banking totals and regular account reconciliation
- Chasing rent arrears
- Preparation of landlord invoices
- Chasing unpaid landlord invoices
- Assisting external accountant with annual audit
- Daily miscellaneous payments (reservation fee refunds, final utility bills etc.)
Property Management:
- Instructing contractors appropriately to undertake routine maintenance
- Organising routine gas safety/electrical safety inspections
- Organising property inspections & sending out inspection reports to clients
- Sending out check out reports, costing dilapidations and agreeing repayments between landlord and tenant with escalation to arbitration if necessary.
- Out of hours emergency repairs cover
- Managing housing license applications
- Negotiating tenancy renewal terms between landlords and tenants and drawing up the necessary paperwork for signature