Bookkeeper
Office based, Walsall
Working hours 8:30 am - 4:30 pm Monday -Thursday & 8 am - 1:00 pm Fridays
£35,000 per annum
Company Overview:
My client, situated in the centre of Walsall, West Midlands; are seeking a detail-oriented and proactive individual to join their team as a Bookkeeper. The successful candidate will play a crucial role in ensuring the smooth financial operations and HR functions within our company.
Key Responsibilities: Bookkeeping:
- Download daily bank statements and perform bank reconciliations.
- Post purchase ledger direct debits (DDs), nominal cash payments, and receipts accurately.
- Conduct monthly payment runs for suppliers and handle ad hoc payments as required.
- Facilitate internal transfers between companies and manage payments to HMRC for VAT & PAYE.
Purchase Ledger:
- Review and update all purchase invoice batches for correct nominal coding and amounts.
- Set up supplier accounts when necessary and perform cash allocation.
- Reconcile statements at month-end and liaise with the Purchasing Manager regarding missing invoices.
- Post ad hoc invoices and perform analysis of credit card transactions monthly.
Financial Reporting:
- Generate internal sales invoices and maintain accurate records for shared costs and transport recharges.
- Handle petty cash, including control, disbursement, and reconciliation at month-end.
- Prepare and submit quarterly VAT reconciliations to HMRC via MTD software.
- Compile quarterly tied oil reports for HMRC submission.
Payroll and HR Support:
- Enter payroll data for external processing and oversee payroll activities, including pension uploads and expense claims.
- Manage internal commissions and maintain the time & attendance system.
- Assist with generating contracts for new starters and maintaining HR files.
Administrative Support:
- Generate adhoc administrative support for the Sales team and Directors
- Provide coverage for credit control activities when needed, including posting cash, chasing debtors, and releasing invoices.
- Ensure compliance with vehicle MOTs, taxes, and other regulatory requirements.
- Assist with IT issues and generate Excel reports as required.
Year-End Responsibilities:
- Prepare year-end files for audit across multiple companies, ensuring accuracy and completeness.
- Reconcile control accounts and handle accruals adjustments.
- Provide documentation and analysis for audit purposes, including bad debt write-offs and provision requirements.
- Post final journals from auditors to complete the year-end process in the computer system.
Qualifications and Skills:
- Proficiency in bookkeeping principles and practices.
- Experience with payroll processing and HR administrative tasks.
- Strong analytical skills and attention to detail.
- Excellent organizational and time-management abilities.
- Proficiency in accounting software (experience with Focus advantageous)
- Effective communication skills and ability to collaborate across departments.
Education and Experience:
- Bachelor's degree in Accounting, Finance, or related field preferred.
- Previous experience in bookkeeping, HR support, or similar roles.
- Relevant certifications (e.g., AAT) would be advantageous.
Working hours are 8:30 am - 4:30 pm Monday to Thursday & 8 am - 1:00 pm Fridays.
Successful candidate will receive a competitive salary, flexible working hours to accommodate their needs, convenient links to local train and bus station.