My client, an International FS firm, are seeking a dynamic and organised individual to join their team as an Office Manager/Front of House. This role is pivotal in ensuring the smooth operation of their office and providing exceptional service to our clients and guests. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. This is 5 days office based
Office Manager Responsibilities:
Front Desk Management
Greet and welcome guests in a professional and friendly manner
Manage incoming calls and correspondence, directing them to the appropriate department or individual
Handle incoming and outgoing mail and deliveries
Assist in scheduling appointments and meetings
Keep updated records and files
Act as the primary point of contact for clients visiting the office
Oversee office maintenance and repairs, liaising with building management as needed
Ensure cleanliness and organisation of common areas, meeting rooms, and workspace
Monitor and maintain office equipment, coordinating repairs and servicing as required
Assist with special projects and initiatives as assigned by management
Liaising with third party contractors
Managing the waste, recycling and confidential waste for the practice to include sanitary waste
Creating purchase orders, approving purchase orders and invoices
Processing expenses and invoices
Managing stock levels for office products e.g. stationery, tea, coffee, sundries, consumables to ensure adequate supply and placing orders frequently
There will be some EA overflow duties
Skills and experience required:
Proven experience in a similar role, preferably in a corporate or professional environment.
Excellent communication and interpersonal skills.
Strong organisational and time management abilities.
Proficiency in MS Office (Word, Excel, Outlook).
Ability to handle multiple tasks and prioritise responsibilities effectively.
Attention to detail and accuracy.
Professional demeanor and appearance.