Leading bank in the Middle East with a strong presence in the international market (this role is based in the London HQ) - The bank offers a wide range of banking and financial services to our customers, and are committed to providing innovative and efficient solutions to meet their needs. Their team is made up of highly skilled and motivated professionals who work together to deliver exceptional results and drive the growth of the bank.
Job Overview
As the Administration Assistant, you will be responsible for supporting all administrative functions.
Responsibilities
- Manage the switchboard in a professional manner
- Monitor voice recording and update staff names as required
- Maintain new joiner / leavers log
- Maintain fixed asset register. Pass equation entries monthly
- Maintain the access control system, produce daily/monthly reporting.
- Authorise and send purchase orders.
- Order stationery, printing and other suppliers when required.
- Monitor document archiving online database.
- Review/authorise Restore Intake Forms input by mail room.
- Send Restore destruction report to all departments on a yearly basis.
- Update Peoplesafe (staff contact details and emergency vendor contacts)
- Maintain DSE portal
- Maintain Fire Safety awareness portal
- Support and advise mail room staff when required
- Assist admin and facilities management with new projects
- Any other duties as directed.
Requirements:
- A good clear speaking voice. Arabic preferred - writing, reading, speaking all to a strong level pls.
- Calm, efficient manner, able to cope under pressure.
- Excellent knowledge of Microsoft applications.
- Knowledge of Switchboard operations
Experience:
- At least 3 years similar experience working in an administration role.
Competencies
- A good team player, with good communication, analytical and numeracy skills.
- Capable of taking on new tasks as and when required.
- Calm, polite attitude is essential to this position when covering the switchboard
Skills
- Accuracy and attention to detail when completing financial reports.
- An appointment with a very wide range of duties requiring concentration, original thoughts and patience together with an eye for detail.
- Capability to efficiently deal with several concurrent tasks/issues/projects as well as changing priorities.
The role will require 5 day per week based in their central London offices.
Salary £30,000 - £33,000, plus banking benefits/bonus approx. 25% on top - Package total approx £40,000 - £44,000