Office Manager & PA to CEO
Luxury Travel Business - South West London
Are you passionate about travel and thrive in a dynamic, fun office environment? Our luxury travel company in South West London is seeking a dedicated and enthusiastic Office Manager & PA to the CEO for a permanent position. If you are an organised, proactive individual who loves ensuring everything runs smoothly, we want to hear from you!
Are you dynamic, proactive, and thrive in a fast-paced environment? Join a prestigious luxury travel business in South West London as a permanent Office Manager and Personal Assistant to the CEO. Seeking an enthusiastic and organised individual who loves travel and excels at multitasking.
In this pivotal role, you'll ensure smooth office operations, assist in HR and finance tasks, and provide indispensable support to the CEO. Be part of a vibrant team and make a significant impact in a company renowned for its excellence in luxury travel.
Office Management
- IT Resourcing: Ensure all personnel have the necessary IT equipment (hardware & software). Manage subscriptions, maintenance, and accounts.
- IT & Electronic Asset Register: Assist the finance manager in creating and maintaining a comprehensive register of all IT and media equipment (cameras, drones, etc.).
- Accounts: Maintain positive relationships with all office-related service providers (e.g., cleaners, handymen) to ensure cost-efficient and timely support.
- Contracts: Negotiate and manage all office-related contracts to ensure the best value for the company.
- Cleaning/Well being: Oversee the office's cleanliness and hygiene, manage daily tidiness, and coordinate with evening cleaners.
- Stationery/Hardware: Ensure the office is well-stocked with necessary stationery and materials.
- Supplies: Maintain adequate supplies of food and sundry items to support morale and sustenance.
- Health & Safety: Ensure the office complies with all relevant H&S regulations and that appropriate measures and signage are in place.
- Security: Implement and manage security measures to safeguard the office environment.
- Office Repairs/Maintenance: Coordinate repairs and maintenance, calling in handymen as needed.
Human Resource Management
- HR System: Manage the HR system, including setup, maintenance, and training for new employees.
- Employee Benefits: Administer and implement bespoke employee wellness packages (health, cycle to work, travel cards, etc.).
- Leave Management: Serve as the point of contact for leave bookings and related queries.
- Employee Induction/On boarding: Oversee new employee inductions, including systems setup, office tours, and team introductions.
- Team Events: Plan and organise company events (e.g., Christmas parties, away days).
- Staff Milestones: Manage leaving presents, work anniversary cards, birthday cards, sick cards, new babies, etc.
- Policy Review: Ensure company policies are up-to-date and compliant with current legislation.
- Training Management: Collaborate with Operations and SLT to manage company training and maintain a training register.
Finance
- Office Budget: Manage the office budget each month, ensuring actual spend is controlled.
PA to Founder /CEO
- Travel Bookings: Arrange flights and travel plans.
- Diary Management: Manage Henry's schedule efficiently.
- Expense Claims: Prepare and submit monthly expense claims.
Benefits:
- Annual bonus scheme, plus £1,250 annually for benefits of your choice.
- 23 days of holiday, with increases for long-term service.
- Positive office environment with engaged staff and regular quarterly social events.
- Opportunities for occasional travel, including company leave for sponsored trips.
4/5 days in the office - hours 9:00am - 5:30pm
If you have a keen eye for detail, excellent organisational skills, and a love for travel, apply today to join our vibrant team!
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates