Are you looking for a varied role-based in Ayrshire? My client is a leader in their field and has a new requirement for a Business Support Co-ordinator. This role would suit someone who has some basic finance experience, administration and customer service. If you enjoy speaking to people and building relationships this could be a great opportunity for you. The role is full-time in the office. Working hours 08.30am to 17.00pm (Monday to Thursday), 08.30am - 16.00pm on Friday. My client offers a modern and vibrant environment, free parking and some excellent benefits. Salary £23700.
As part of the Facilities team, you will provide a professional and courteous greeting to employees and guests. You will also provide the business
Finance Support
in relation to a variety of activities primarily but not exclusively Travel & Expenses activities, Vendor Master updates and coordinate the Business Management Site Document activities.
Key Responsibilities:
- Meet and greet all arrivals in a professional manner.
- Ensure access to the site is for authorised people only, adhering to the door access entry system.
- Ensure the visitors book is completed by all visitors and for any employee requiring temporary door access badges.
- Operating the telephone switchboard.
- Logging deliveries and ensuring appropriate tracking is in place for all arriving packages.
- Processing all items using DHL online processing system (My DHL).
- Daily collation and processing of both incoming and outgoing mail.
- Ordering of Lyreco office supplies for mailroom, stationery store and individual requests.
- Book taxi transfers and accommodation as required.
- Assist expenses with new Barclaycard admin.
- Manage our Social Committee (facilitate committee meetings, organise and plan social activities for our site).
- All other administration support as required.
Finance Support:
- Support travel and expenses administration activities: corporate travel cards, purchasing cards.
- Assist with travel queries and escalate as appropriate.
- Assist with Expenses financial month end.
- Input accurate monthly accrual journal entries.
- Action vendor Master updates to purchase ledger and yearly duplicate reviews.
- Support other ad hoc activities as identified.
Knowledge Required:
- Previous experience in a similar position, demonstrating ability to deal with telephone and personal enquiries with excellent organisation and communication skills with the ability to work with minimal supervision, and ability to plan own workload.
- Previous experience in finance and administration
- Excellent customer service skills
To find out more please contact Linda Currie
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