Are you an experienced Office Manager with a passion for creating inclusive and safe work environments? Do you have experience of staff management as well as budget management and costings? Do you enjoy developing and maintaining good relationship at all levels, including external stakeholders?
Salary: £43,812 after probation it increases to £45,019
Contract: 8 month FTC (maternity cover)
Hours: 35 hours - Hybrid working
Location: London
TPP are recruiting an Office Manager on behalf of our client, a well-established national charity focused on improving the lives of people facing financial hardship.
The Role:
As the Office Manager, you will ensure the effective management of the office and a small portfolio of properties. This role is pivotal in maintaining excellent facilities support, health and safety standards, and ensuring a welcoming environment for all your colleagues and tenants.
Main responsibilities:
Property and Office Services:
- Maintain a safe, well-maintained, accessible, and inclusive office environment.
- Manage facilities and service contracts cost-effectively for the office and other properties.
- Oversee office services including supplies, utilities, security, maintenance, fire alarms, cleaning, catering, and waste disposal.
- Ensure compliance with Health and Safety regulations and environmental best practices.
- Oversee maintenance of non-office properties, including tenant support and regulatory compliance.
- Lead the annual property budgets, including managing rental income and reducing emissions through the Green Team.
Health and Safety:
- Ensure staff undertake relevant Health and Safety training.
- Manage fire safety equipment, alarm tests, and evacuation drills.
- Maintain First Aid equipment and ensure adequate numbers of Fire Wardens and First Aiders.
Management:
- Provide effective performance management for the Facilities and Property Coordinator.
- Manage budgetary responsibilities and support careful financial management.
- Ensure compliance and adherence to good governance processes.
General Responsibilities:
- Embrace and promote diversity, equality, and inclusion.
- Commit to safeguarding adults at risk of harm and any children or young people connected with our work.
- Ensure data protection and confidentiality in all activities.
Essential requirements:
- Experience in office management.
- Experience of managing supplier relationships and outsourced service contracts.
- Knowledge and experience in managing health and safety in an office/home-working environment.
- Experience of staff and budget management.
- Customer-focused with excellent written and verbal communication skills.
- Problem-solving skills and ability to recommend appropriate solutions.
- Strong time management and prioritisation skills.
- Excellent IT skills including Microsoft applications.
- Demonstrable commitment to Equity, Diversity, and Inclusion.
The closing date for CV's is Monday 26th August. Ist stage interviews will take place week 2nd September. 2nd stage will be week 9th September
We are reviewing CV's as they come through. If this opportunity is of interest please get in touch. We would be happy to discuss in more detail and share a job description.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.