An exciting new role has arisen for a thriving property company based in LONDON MAYFAIR, W1 who are looking for a Team Assistant. The Team Assistant role involves being integral to the companies Head Office, delivering exceptional client service through completion of a range of administrative functions including the day-to-day running of the office space/meeting rooms, answering and directing incoming calls, and meeting/greeting clients in a professional and courteous manner.
The role requires someone who is available for an immediate start.
- Salary: £30,000
- Hours: 8.30am - 5pm
- Office based
- Benefits include yearly bonus scheme, company pension scheme with 10% employer contribution, Summer/Christmas events
- 25 days holiday plus 3 at Christmas
Team Assistant responsibilities:
- Answering and directing calls, taking messages as required
- Ensuring all visitors are greeted in a prompt and professional manner and escorted to meeting rooms
- Ensuring meeting rooms are always organised and tidy
- Arranging refreshments and lunches for meetings as required
- Managing and coordinating the meeting room diaries in Outlook
- Liaising with the concierge desk for deliveries and collections
- Managing and distributing incoming post and processing external mail requirements
- Organising taxis, couriers, and travel requirements
- Managing event co-ordination and restaurant bookings
- Handling the expenses processes for certain employees as directed
- Monitoring the company mailbox
- Producing letters and documentation
- Acting as the internal point of contact for any issues regarding office equipment
- Liaising and coordinating with office suppliers and maintenance contractors as required
- Preparing and distributing documents/PowerPoint presentations for meetings
- Managing and organising the paper and online filing systems and databases
- Maintaining kitchen and pantry areas, ensuring that they are kept tidy, cleaned, and adequately stocked
- Acting as Fire Warden
Team Assistant required skills/competencies:
- Proven experience working within a similar role desirable
- Proficient in MS Outlook, Word, Excel, and PowerPoint
- An excellent eye for detail and impeccable customer service skills to deal with clients
Apply today!