Job Title: Events Administrator
Hours: Part-time, 22.5 hours per week
Location: Fully Remote (London-based candidates may attend the office once a week)
Salary: £14.87 per hour
Our client is seeking a detail-oriented and proactive High Value Events Executive/Administrator to join their team on a part-time basis. This role offers the flexibility to work fully remotely, though London-based candidates have the option to visit the office once a week if desired. While not essential, we would appreciate availability to attend two key events in London on the 10th of October and 27th of November.
Key Responsibilities:
- RSVP and Eventbrite Monitoring: Manage and monitor high volumes of responses via the RSVP inbox and Eventbrite. Respond promptly, direct communications to relevant team members, and liaise internally for data screening and prospect identification.
- Diary Management: Coordinate and schedule meetings related to upcoming events, ensuring all necessary parties are accommodated as we approach key dates.
- Event Stock Ordering: Source and purchase event supplies as requested, maintaining accurate records of all expenditures.
- Briefing Documents: Prepare basic briefing documents using information from proposals, project plans, and templates, ensuring the event team has the necessary framework in place.
- Volunteer Support Coordination: Collaborate with High Value Partnerships team to identify and arrange volunteer support for events, with potential opportunities to manage the volunteer team during the event.
- Event Materials Management: Maintain a checklist of all required event materials, ensuring everything is prepped and ready for the event days.
- Registration Management: Oversee the completion of registration lists during events and update them promptly for follow-up activities.
- Transportation Logistics: Arrange and confirm transportation for speakers and suppliers to and from the event venue.
- Minutes and Action Tracking: Record and distribute minutes and actions from each event, updating the project plan as necessary.
- Proofreading: Provide an additional layer of quality control by proofreading documents related to events.
About You:
- Experience in events administration is desirable but not essential.
- Strong organisational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal.
- Proficiency in using Microsoft Office Suite and event management platforms such as Eventbrite.
- Ability to work independently and as part of a team.
- A keen eye for detail and a proactive approach to problem-solving.
This is an exciting opportunity for someone looking to make a meaningful impact by supporting high-value events. If you are passionate about delivering exceptional events and have the skills and experience we are looking for, we would love to hear from you.
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Love Success is proud to serve as an Employment Agency for this vacancy.