Temporary Executive Assistant to CEO
£24.73 - £27.47 Per Hour
3 Months (Potential to Extend) - ASAP Start Date
Fully London Office Based - Occasional International Travel
We are currently recruiting for an Executive Assistant to join an international organisation to support the CEO and International Affairs Director, streamlining communications, bookings meetings, organising travel and any other duties that may be required as seen below.
Key duties and responsibilities:
- Serve as a point of contact between the CEO and WANO executives, WANO staff and other key stakeholders.
- Coordinate the CEO's diary, including scheduling meetings, appointments, speaking engagements, and travel, using discretion to help evaluate priorities.
- Keeping the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up, including items sent to CEO for approval.
- Monitoring and managing the CEO's emails as requested.
- Arranging, coordinating, and receiving guest visits with the CEO.
- Managing the CEO's in-tray daily.
- Arranging travel and visas as necessary, providing detailed travel itineraries.
- Preparing and submitting CEO expenses.
- Compose and prepare letters relating to routine correspondence for the CEO's signature.
- Taking minutes during meetings and ensuring the CEO effectively tracks actions assigned to him for timely resolution.
- Maintain the filing system of the CEO, including the disposal of outdated materials consistent with the confidentiality policy.
- Maintain a database of all CEO stakeholder meetings and its action log.
- Provide the CEO with meeting materials, speech copies and other relevant materials in a timely manner before events and meetings.
- Maintain the CEO's travel calendar.
- Keep the London Leadership Team (LLT) informed of the CEO's travel plans, key meetings, and interactions.
Skills and experience required:
- An excellent interpersonal (relationship) skill with a proven ability to communicate with peers at all levels.
- A proven ability to work effectively with people of different international cultures and backgrounds.
- A high level of integrity and discretion whilst dealing with sensitive and confidential information.
- A proactive and flexible approach to completing tasks.
- Demonstrable experience in a direct support role, within the UK is ideal.
- Experience in supporting executive and board level meetings.
- Experience in minute taking.
- Excellent Microsoft Office Package skills.
- Capability to use basic features of project management software. Bottom of Form