Are you a experienced PA or EA looking for a 12 month contract to cover a maternity leave? In this role you will support the Executive Directors. The ability to work both autonomously and collaboratively in a timely manner to meet tight deadlines is imperative. You will multi task, carefully plan, manage competing priorities with the utmost discretion and diplomacy. You will engage with stakeholders at all levels both internally and externally; a confident and agile communication style both written and verbal is essential. All EA's work as a team, providing support and cover for each other as necessary. Competency in Outlook and Office 365 is essential.
- Develop an understanding of directors' priorities to support proactive, independent, and flexible management of complex diaries including meetings, visits, events and travel. You will ensure time is used efficiently and commitments are, where possible, arranged to allow respite between demanding engagements. You will ensure supporting documents and preparation time is available ahead of engagements.
- Arrange UK and International travel including rail, transfers, flights, hotels and visas whilst adhering to company Policy, Budget and Net Zero targets and process expenses on their return.
- Support meetings and events by collaborating internally and externally to ensure the meeting/event runs seamlessly; sourcing venues, catering, accommodation, and any other resources required.
- Pro actively support your director with in box management, bringing matters of urgency to their attention and assume full responsibility in their absence. You will sort and prioritise and action on their behalf where possible.
Develop knowledge of key stakeholders and build positive relationships to support effective engagement and identify when appropriate to manage, drive, lead, influence, collaborate or support. You will maintain and ensure contact details are kept up to date.