Adele Carr Recruitment is working with a leading car dealership dedicated to providing an exceptional customer experience, a wide range of vehicles, and top-tier service. They pride themselcves on their innovative approach and commitment to excellence. They are seeking an organised, proactive, and professional Executive Assistant to support our Managing Director in driving the company's success.
The Executive Assistant will play a critical role in ensuring the smooth operation of the Managing Director's office by providing high-level administrative support. This role requires a dynamic individual who is detail-oriented, highly organised, and capable of managing multiple priorities. The ideal candidate will be a skilled communicator with the ability to work independently and handle sensitive information with discretion.
Key Responsibilities:
Administrative Support:
- Manage and maintain the Managing Director's calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Organize and prioritize incoming emails, calls, and other communications.
Meeting Coordination:
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange and oversee logistics for internal and external meetings, ensuring all necessary materials are prepared and distributed.
Office Management:
- Manage office supplies and ensure the office environment is professional and welcoming.
- Oversee the maintenance of office equipment and liaise with IT support as needed.
Project Coordination:
- Assist in the planning and execution of special projects and events.
- Collaborate with various departments to ensure project deliverables are met on time.
Confidentiality and Discretion:
- Handle confidential information with the utmost discretion.
- Maintain a high level of professionalism and confidentiality in all interactions.
Client and Stakeholder Liaison:
- Act as a point of contact between the Managing Director and clients, partners, and other stakeholders.
- Foster and maintain positive relationships with key contacts.
Qualifications:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- High level of professionalism and attention to detail.
- Experience in the automotive industry is a plus, but not required.