Are you an experienced Executive Assistant who thrives in a fast-paced environment? Do you possess exceptional organisational skills and a keen eye for detail? Our client, a prestigious Police Force, is seeking a proactive and efficient Executive Assistant to provide comprehensive support to their Chief Officer. If you are ready to take on a challenging role where you can make a real impact, we want to hear from you!
We are currently recruiting for an Executive Assistant to join South Yorkshire Police based at the South Yorkshire Police HQ in Carbrook.
This is a temporary assignment, working full time, Monday - Friday. This role is Hybrid. The rate is £15.48 per hour.
As the Executive Assistant, your main responsibility will be to ensure the Chief Officer operates with maximum efficiency by providing them with outstanding administrative support. Joining our client's dynamic team, you will have the opportunity to work independently while also collaborating with a group of talented professionals.
Key Responsibilities:
- Proactively manage the Chief Officer's daily schedule, making efficient decisions and prioritising their time to maximise productivity.
- Maintain an accurate and up-to-date electronic diary system, including booking appointments, arranging meetings, and coordinating national and international travel and accommodation.
- Utilise your proficiency in Microsoft Office to produce high-quality correspondence, reports, and presentations.
- Prepare for and attend meetings, collating and circulating relevant documents, taking minutes, and following up on action points.
- Develop and maintain efficient administrative systems and procedures, utilising technology to improve office processes.
- Handle incoming correspondence, prioritising and responding to inquiries as appropriate.
- Manage phone calls, ensuring messages are relayed and necessary actions are taken.
- Assimilate, manage, and communicate various types of information, some of which may be sensitive and confidential.
- Assist with national, regional, and local commitments, fostering positive relationships with senior police officers and high-ranking officials.
- Receive visitors and arrange hospitality as required by the Chief Officer.
- Prepare files and background materials for meetings, conducting research as needed.
- Collaborate with other Executive Assistants to optimise resources and ensure seamless support to the Senior Command Team.
- Work with autonomy while knowing when to seek guidance or assistance from colleagues or managers.
Qualifications:
- Previous experience as an Executive Assistant or in a similar administrative role.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent written and verbal communication skills.
- High level of confidentiality and discretion.
- Ability to work both independently and collaboratively as part of a team.
- Resourcefulness, adaptability, and a proactive approach to problem-solving.
Join our client's organisation, and be part of a team committed to serving and protecting the community. As the Temporary Executive Assistant, you will play a crucial role in supporting the Chief Officer and contributing to the efficient operations of the Police Force.
If you are ready for an exciting challenge, apply now! Take the next step in your career and become an integral part of our client's success. Apply today and showcase your exceptional skills as an Executive Assistant!
Please note, due to Police Criteria you will need to have lived in the UK for at least the last 3 years continuously to apply for this role. Anything less will not be considered.
Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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