This is an exciting new opportunity for anyone looking for a new billings role.
This is likely to be a three month temporary role, and then would be looking to make the right person a permanent employee
Client Details
My client is an independent consultancy firm, specialising in planning, development economics and environmental planning.
This is an exciting new opportunity to join a growing team looking for a temporary Biller to come and assist the team, with a strong potential to become a permanent role.
Description
Key responsibilities:
- Responsible for making sure that all timesheets, chargeable expenses and third party invoices for both London and Leeds offices have been input into the WAP system.
- Also assist with timesheet input where required.
- Running reports in SAGE 200 and transfer to the bespoke excel WIP database.
- Manipulate information and check for accuracy before printing each WIP report and distributing to Project Managers.
- Undertake monthly invoicing for teams responsible for including action relating to billing, transfer chargeable time, write offs, Credit Notes etc...
- Track all WIP reports and liaise with project managers if any reports are not returned.
- Responsible for distributing each month's WIP run.
- Inform accountant of any provisions and keep a detailed record of all provisions for yearly auditing purposes.
- Review and manage any Aged WIP with project managers to make sure that declared revenue is accurate and correct accounting procedures are followed.
- Update finance spreadsheets and client/project records accurately i.e. invoice table, WIP Report, Job Codes Spreadsheet and SAGE 200
- Weekly time reporting for various clients (where required) in order to raise invoices and approval for payment, using this report to raise accurate invoices.
- Responsible for sub consultants invoices including processing.
- Provide fee analysis to Project Managers on an ad hoc basis.
- Maintaining accurate records for the yearly auditing process and assist with Audit Queries.
- Produce missing timesheet report and chase all Project Managers at the beginning of the month
- Cover Billing during absences for agreed teams.
- Assist Accounts Co-ordinators as required
Profile
The successful candidate:
- Bright personality, with a positive 'can do' attitude and ability to work as part of a team but with the ability to work on own initiative and take responsibility where necessary.
- Honest and trustworthy.
- Reliable.
- Having a professional appearance and demeanour at all times.
- Ability to maintain confidentiality and privacy at all times.
- Handling sensitive matters diplomatically and discreetly.
- Ability to prioritise and organise own workload in an environment with multiple and conflicting demands.
- Well rounded interpersonal skills with high attention to detail.
- Strong organisational skills.
- Problem solving skills.
- Time management skills.
- Excellent verbal communication skills with a good telephone manner.
- Highly self-motivated.
- IT literate and competent in using Microsoft Office; Outlook and Word.
- Timesheet input software will be desirable
Job Offer
What's on offer:
- Hybrid working - 2 days in Office and 3 days WFH
- Professional Services experience
- Sage 200 will be an advantage
- Potential to become a permanent position