K.A.G. Recruitment Consultancy are delighted to be working with our client on an Exclusive basis to recruit a Property/ Facilities Manager to join their organisation based in the West Midlands.
Job Title: Property/ Facilities Manager
Location: West Midlands
Salary: Competitive + Car or Car Allowance, 25 Days Holiday + Stats and Healthcare
Hours: Monday to Friday - 08.30-17.30
The purpose of this role is to oversee compliance within Facilities and manage the company property portfolio to ensure it is safe, best value and fit for purpose. Thus, including renewals, dilapidations and commercial negotiations whilst ensuring compliance processes and procedures relating to facilities management are followed.
Responsibilities:
- To be the key point of knowledge and contact management of owned and leased properties.
- To maintain records for owned properties and relating property leases and licences throughout the business.
- Coordinating the implementation of new building projects, working with others as required and communicating effectively with all stakeholders
- Managing safely and in a fully compliant manner renovations, refurbishments and office moves
- Ensure all properties have a comprehensive set of cyclical maintenance and utilities contracts
- Co-ordinating the maintenance and utilities contracts and monitoring effectiveness, quality, safety and cost.
- Liaising with Landlords of leased buildings. Particularly relating to the management of rents/ payments and any inclusive bills
- Coordination of all rating matters, including appeals and the payment of bills.
- Management of external providers. Particularly solicitors and building surveyors for professional management of the property portfolio.
- Inspect properties for work required and to follow up any observations/ concerns regarding property, engaging an appropriate agent if required.
- Ensure all property is well maintained and complies with relevant legislation and best practice through liaison with local managers for direct input [where required]
- Ensuring maintenance staff/ partners are overseen and managed appropriately when on site either personally or by the local management team.
- Working in conjunction with the head of HSEQ and their teams to maintain and monitor appropriate property health & safety systems and ensure ongoing compliance with health and safety and environmental legislation. (Including, for example but not limited to, Fire Safety, Electric, Gas & Water Safety and Management of Asbestos)
- Preparing reports, communicating with senior stakeholders and maintaining records as required.
- Control defined activities at key locations, for example, waste disposal, building security etc.
- Handle and arrange, when necessary, service contracts and insurance plans
- Participate in formal and informal networking and benchmarking with other property professionals and with other agencies.
You will have significant experience of Health and Safety particularly within the Facilities management arena and have experience of working in a fast-paced commercial environment. You will have knowledge of working with contractors, statutory inspections, routine servicing, and repairs and possess significant project management experience and the exposure of working in an environment of challenge whilst ensuring proactive liaison with landlords and agents to maintain pace.
Experience of property management including acquisitions, rent reviews, lease renewals, dilapidation negotiation planning, and building control requirements is highly desirable along with excellent communication, negotiation, and stakeholder management skills.
A NEBOSH qualification is also highly desirable along with any relevant further industry qualifications