Position Overview: We are seeking a dynamic and organized Office Administrator to join our team. The Office Administrator will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This role requires a practical proactive individual with excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
Key Responsibilities:
Office Operations:
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Manage and maintain office supplies, equipment, and facilities.
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Oversee office maintenance and ensure a clean and safe working environment.
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Coordinate with vendors and service providers for office needs.
Administrative Support:
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Provide administrative support to senior management (Alan and Steve).
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Organize and schedule meetings, appointments, and travel arrangements.
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Handle correspondence, including emails, phone calls, and mail.
Team Coordination:
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Act as the primary point of contact for office staff and external stakeholders.
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Facilitate effective communication and collaboration.
Customer Contact/Order Fulfilment
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Making some outbound customer calls on CRM.
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Ensuring orders are shipped in a timely efficient manner.
Compliance and Policies:
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Ensure office operations comply with company policies and procedures.
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Implement and enforce office policies and procedures.
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Maintain confidentiality and handle sensitive information with discretion.
Project Management:
- Lead or assist in office-related projects and initiatives.
- Coordinate events, meetings, and training sessions.
- Develop and implement office procedures to improve efficiency
Qualifications:
Experience:
Minimum of 3 years of experience in office management or a similar role.
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Skills:
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Excellent organisational and multitasking abilities.
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Strong communication and interpersonal skills.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and websites.
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Ability to work independently and as part of a team.
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Strong problem-solving skills and attention to detail.
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Not afraid of the phone as role will involve customer contact.
Personal Attributes:
- Proactive and self-motivated with a positive attitude.
- Reliable and able to handle sensitive information with discretion.
- Adaptable and capable of working in a fast-paced environment.
Role is onsite and c 20 to 25 hours per week .Sorry this isnt a role for someone looking to WFH.
Salary shown is FTE