A boutique and independent service provider specialising in the field of Corporate, Trust and Private Wealth Services are currently recruiting an Accountant with 'Office Management & Company Secretarial' duties. A hybrid full time position which is fully office based.
Position Overview:
The role is responsible for organising and managing the office, assisting and coordinating a high level of client service by providing accounting, administrative and operational support.
KEY OBJECTIVES:
Accounting Responsibilities:
- Maintain accurate financial records and reports
- Oversee budgeting, forecasting, and auditing processes
- Ensure compliance with financial regulations and corporate governance policies
- Collaborate with senior management on governance strategies and risk management
- Assist in internal audits and implementing financial controls
Company Secretarial Responsibilities:
- Managing incorporation of new companies, strike off, maintaining information about directors/secretaries on the register (CRO) up to date
- Register all companies and update the UBO information in the RBO (Register of beneficial ownership)
- Prepare Stock Transfer forms
- Prepare Resolutions and Minutes
- Maintaining statutory register and keep internal files up to date
- Ensuring compliance with corporate legislation
- Manage a large and varied portfolio of clients with different deadlines
- To ensure that statutory records and registers are maintained in accordance with the regulations governing client companies
- To submit the necessary documents to the register including Annual Return for all companies
- To assist with VAT applications and prepare the paperwork to be sent to the accountants
Office Administrative Responsibilities :
- To manage overall administrative activities for the office
- To deal with and visit Notaries / Embassy Officials / Department of Foreign Affairs & apostille documents
- To liaise with office suppliers (i.e. stationery, couriers, cleaning company, etc.)
- To manage incoming and outgoing mail/post, scan and archive
- To check all invoices coming into the office before forwarding them for payment
- To co-ordinate with other offices daily task (documents and email sharing and collection)
- To be the first point of contact for Directors of the Companies managed by the Group (direct contact with them for signatures and schedule meetings as required) and customers
- To Liaise with accountants, auditors and other professional advisors and intermediaries
- To liaise with different banks and deal with payments of invoices on behalf of clients compliant with AML procedures
- To prepare the billing for services rendered and send them to clients for payment
Only candidates eligible to work full time in the Republic of Ireland will be considered (valid VISA or European passport)