Administrator/Receptionist
£15.86p/hr PAYE
6 Months
Prestwick - Onsite
Inside IR35
We're looking for an experienced administrator with great customer service skills to join our client based in Prestwick. The right candidate will be able to provide front of house reception and administrative support to the General Manager, the Senior Leadership Council, their direct reports, and executive teams as required.
Responsibilities:
- Perform front of house reception activities, including directing telephone calls to relevant employees, assisting with external courier and mail activities, and providing general assistance to enquiries from multiple sources.
- Coordinate all aspects of the Prestwick Security Clearance process, including pre-employment Basic Checks, Right to Work in the UK checks, employee re-vetting at designated intervals, and Basic Checks for site tenants as applicable.
- Use initiative to manage incoming requirements from customers and suppliers.
- Book UK and overseas travel in line with company travel policy.
- Maintain adequate inventory of office supplies via approved suppliers.
- Act as the main point of contact for booking visitors through security, ordering working lunches, and ensuring the smooth running of the reception area.
- Process monthly expenses and ensure accurate records are kept.
- Maintain holiday planner and weekly whereabouts for the executive team.
- Take notes of meeting action points as required.
- Print PowerPoint packs for meetings.
- Provide holiday cover for the Executive Assistant who reports to the Senior Leadership Council.
- Assist the Executive Assistants and other departments with administration tasks.
- Perform any other duties relevant to the job role.
Required Skills and Experience:
- Previous administrative or secretarial experience.
- Good organizational skills.
- Self-driven, professional approach with a _can-do_ attitude to daily administrative tasks.
- Excellent interpersonal skills and a team-working attitude.
- Sound knowledge and experience of Microsoft packages such as Word, Excel, and Outlook.
- Well-developed communication and interpersonal skills.
- Ability to communicate and interact accurately and clearly, in verbal and written forms, with all levels of management, customers, suppliers, and colleagues.
- Ability to work with limited supervision.
- Ability to efficiently plan and organize workload, tasks, activities, and events.
- Professional appearance at all times.
Morson is acting as an employment business in relation to this vacancy.