Languages: fluent in English & Russian
Start date: ASAP (immediate start or up to 1 week notice)
This is a great opportunity for an experienced administrator with excellent administrative and organisational skills to join a family-feel office in Mayfair, London. This office-based role will suit a candidate with sound administrative experience in the UK and good numerical and Excel skills. This role supports a VIP family resigning in the UK and abroad.
Responsibilities
- Approval of office invoices and contracts, coordinate payments
- Office post, deliveries, couriers, stationery orders, arranging snacks
- Document printing, scanning and saving into company filing system
- Organising ID and document notarisation
- Keeping proactive track of family IDs, passports, and renewals
- Manage employee HR filing: new starters and leavers, holidays planner, pension and medical plan
- Ad-hoc requests; flower orders, appointment bookingyearly PAT testing, 5 yearly electrical tests and Fire Risk Assessments
- Assist with monthly legal funding requests and reconciliation (print and enter into Excel)
- Preparation of monthly UK credit card expenses + spreadsheets + transactions input into Sage (Generate corresponding monthly expense reports, send to employees and request receipts)
- Prepare monthly family members' credit cards (Amex, Mastercard, credit and prepaid cards) + transactions input into Sage.
- Check staff and family member travel fees are correct and arrange payment to the travel agent
- Arrange bank payments as requested
- Booking into SAGE of the transactions of certain family members
Key skills
- UK-based administrative experience and experience working with documents and financial data
- Fluent in Russian and English
- Excel skills and good numerical skills
- Willingness to be fully office-based in Mayfair
- A highly reliable, responsible and organised approach
- Positive attitude
- Capability to work on your own and manage your tasks efficiently
- Available immediately or on a short notice (1 week)
Job advantages
- Beautiful office location in Mayfair
- Small lovely family-feel team
- Interesting responsible role with various tasks and responsibilities
- Salary plus potential for discretionary bonus after one year