We are Hiring for a Company Secretary Assistant for an International Bank in City of London.This is a temp to perm role with an immediate start. (Excellent Minute Taking Skills.)
To support the Company Secretary by:
- attending formal governance meetings (meetings vary from between 30 minutes to 3 hours)
- taking manuscript notes capturing what you hear
- noting key discussion points
- noting what was agreed
- noting what action is to be taken by whom and by when
- drafting accurate and succinct minutes in English within an agreed timeline on the bank's template
- sharing the draft minutes with the Company Secretary and others
- revising the minutes
- filing the minutes
- maintaining action reports, creating consolidated action reports for individuals, circulating action reports, following up assigned actions with owners
- updating and maintaining various calendars
- providing cover for the secretariat administrator e.g., general administrative duties such as arranging meetings, circulating agendas, collation of meeting packs etc.
- assisting in the preparation of MI/committee submissions for the Secretariat
- assisting in following up/monitoring items to conclusion
- developing a close working relationship with the Secretariat (a small, friendly team of two) and other members of staff
Person Should-
- are passionate about delivering a great service, getting it right first time
- are methodical and organised with good attention to detail
- have excellent written and verbal communication skills in English
- are comfortable drafting non-standard emails, letters, reports, minutes and other business documents in English
- have the skill to communicate what you hear accurately and succinctly including financial information
- comfortable dealing with confidential information
- have a proven track record drafting in English preferably with previous experience preparing detailed and comprehensive minutes of meetings and a knowledge of banking
- have a good working knowledge of Microsoft Office
- fast and accurate typing, data input, shorthand or speed writing
- are a personable, fast learner with a friendly, proactive approach
- can work under pressure.
- can meet tight deadlines
- desire to manage one or more committees.