An exciting opportunity has arisen for a Payroll & Pensions Manager to join a well-established company based in Maidenhead. An experienced, professional, and competent individual is required immediately on a fixed term contract basis.
Responsibilities:
- To collate, check and process monthly information for the payroll including starters, leavers, timesheets, attachment of earnings and child maintenance orders, sickness, expenses, shift enhancements and pensions.
- To liaise with HR regarding sick leave, assess entitlement to occupational sick pay, calculate payments accordingly and communicate any changes of entitlement in writing to members of staff.
- To enter all required data onto Sage payroll and process the payroll calculations, checking the reports produced for accuracy.
- To process joiners and leavers to our two pension schemes, manage the auto enrolment process and liaise with pension providers.
- To administer the pension including processing starters and leavers and calculating and tracking pensionable and non-pensionable pay, sickness pay, maternity/paternity pay and any other payments or deductions that may affect contributions to the scheme.
- Provide estimates for members of staff looking to retire, complete and submit all necessary pension forms and paperwork for members of staff who are retiring.
- Prepare, validate and submit the annual update for the pension.
- Process the payments to staff, HMRC, pensions providers and other third parties via our online banking system or by cheque.
- Produce the journal reports and post into Exchequer Accounts in line with the monthly accounts deadlines.
- Reconcile payroll control accounts and the payroll bank account on a monthly basis.
- Liaise with the human resources team with regard to starters, leavers and other adjustments to the monthly payroll.
- To support all other departments by providing information and analysis as required and deal with all payroll queries from staff and management.
- Produce reports, statutory schedules and analysis as required, including Gender Pay Gap reports.
- To manage the tax year end process, produce P60s for all staff and P11Ds where required.
- Manage communication with third parties including HMRC, pension providers, childcare voucher provider, and others as necessary with regard to attachment of earnings etc.
- Take responsibility for updating the Sage payroll software as updates are released and manage the process of updating for each new tax year.
- Maintain confidential records and archives.
- Keep up to date on all taxation legislation changes and changes to payroll and pensions legislation.
- Ad hoc projects as directed by the Director of Finance.
Requirements:
- Strong experience of payroll management in a similar role in a small to medium sized organisation.
- Experience of pensions management and auto enrolment in a similar organisation.
- Experience of dealing with HMRC and other third parties including RTI and year end management.
- Willingness and ability to demonstrate commitment to company Values.
- Strong communication skills demonstrated by the ability to communicate effectively both verbally and in writing.
- Ability to explain payroll transactions to a 'non-finance' audience.
- Experience of improving processes and reporting to meet the changing needs of an organisation.
- Experience of planning and delivering improvements to keep up to date with changes in legislation or reporting requirements.
- Ability to remain calm and professional during periods of pressure.
- Ability to adapt to changing needs of the charity.
- Ability to deliver the payroll monthly on time every month to the required timetable.
- Able to organise own work in conjunction with other staff to ensure the timetable is met each month.
- Ability to work effectively with colleagues inside and outside the finance team in a supportive and positive way to establish strong and effective working relationships.
- Strong customer focus and experience of delivering to agreed customer service principles.
- Excellent Excel skills in order to deliver required management information.
- Good general IT skills including Word.
- Experience of using Sage payroll.
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