Do you have project management experience?
Do you have excellent planning and organisation skills?
Project Coordinator
Salary - Up to £21.62
Location - Tadworth, Surrey
Hours - 37 hours per week
Contract for 12 months
Our client, a global pharmaceutical company, is looking to support their project team with a strong administrator.
You'll be a key figure in enhancing the company and department's reputation by effectively dealing with a range of external queries and Secretarial projects to a high standard.
Key Accountabilities for the Role of Project Secretary
- Proactively coordinate meetings, maintain diary invites and efficiently resolve conflicts and routine issues for the section Director and team diary
- Take a lead role and fully participate in project work to identify, plan, manage and implement improvements and enhancements
- Collate and analyse information for use by the Director and team in proactive risk management and departmental decision-making
- Provide operational support to the section team
- Produce routine documents such as reports, PowerPoint presentations, training materials and Excel spreadsheets.
- Manage and maintain tracking documents, database/websites/ SharePoint sites for section team
- Management of professional records
- Support budgetary processes, and financial and administrative information on behalf of the team
- Acting as a point of contact to finance representatives when required on behalf of the team
- Establish and maintain office procedures and systems (e.g. filing or record-keeping systems, databases) to support processes in line with company SOPs
- Support onboarding of new colleagues
- To provide timely and accurate responses to enquiries, including incoming telephone calls, emails and written mail
- Plan, organise and prioritise work daily to meet deadlines
- Act as a first point of contact and efficient liaison channel for the teams for both internal colleagues and external customers
- Taking the initiative to identify and handle problems/issues that arise on behalf of these colleagues
- Coordinate arrangements for internal and external meetings
- Document minutes/action points for meetings
Experience required for the role of Project Secretary
- Excellent project management skills and experience.
- Extensive experience in a relevant senior secretarial or administrative role
- You must have excellent clear and concise communication and coordination skills
- Will have comprehensive knowledge of departmental policies and procedures
- Must have good judgment with the ability to work with confidential documents and information
- Would have demonstratable planning skills with the capability to work independently
- The ability to manage priorities, handle multiple tasks with frequent tight deadlines
- Ability to coordinate the activities of others and to work under pressure
- Possess outstanding IT skills, particularly in Microsoft Office products - Word, Excel, PowerPoint, Outlook and SharePoint, as well as skilled in the relevant company applications and systems- Teams, CoPilot, Forms and Power Automate
- Will be capable of using digital technology provided by the organisation
- Confident and competent with digital compliance requirements
- Basic understanding of core digital metrics used by the organisation
For more information, please apply online today - Please bear in mind you will need to undergo a security clearance before you start this role
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