Job Specification: Accounts Payable, Cashbook, and Credit Control Specialist
We are seeking a skilled Accounts Payable, Cashbook, and Credit Control Specialist to join our client's dynamic team. The successful candidate will have extensive experience and knowledge in purchase ledger management, cashbook reconciliation, and credit control processes. This role is pivotal in ensuring the accurate and timely processing of financial transactions and maintaining robust financial records.
Key Responsibilities:
Purchase Ledger:
- Create purchase orders and code purchase invoices to the general ledger.
- Match invoices to purchase orders and related sales orders.
- Enter invoices into the SyscomERP system with accurate VAT processing.
- Serve as a point of contact for internal and external purchase ledger queries.
- Resolve account queries and reconcile vendor statements with company records, addressing discrepancies.
- Prepare weekly payment runs (BACS and manual payments).
- Process company credit card expenditures.
- Support month-end routines and reporting.
- Ensure purchase invoices are correctly recharged to customers.
- Maintain organized and retrievable invoice filing systems.
Cashbook:
- Post payments and receipts, and allocate them on vendor, customer, and GL accounts.
- Reconcile bank statements.
- Provide weekly cash flow updates.
- Manage intercompany bank transfers.
Credit Control:
- Chase customers for payment via telephone, letter, and email weekly.
- Confirm receipt of invoices before the due date and ensure timely processing for payment within standard terms.
- Monitor debt exposure in line with client credit limits and report to management.
- Prepare various month-end reports and analyses for management review.
- Manage disputes and maintain credit control filing.
Other Tasks:
- Perform additional tasks related to accounts payable, cashbook, and credit control as assigned.
Experience, Skills, and Knowledge Required:
- Minimum of 3 years' experience in a similar role (essential).
- Advanced skills in MS Office, particularly Excel (essential).
- Knowledge of general VAT processing and administration.
- Proven track record of achieving challenging collection targets.
- High level of accuracy and attention to detail.
- Strong work ethic and reliability.
- Excellent time management and the ability to work under tight deadlines.
- Effective and confident communication skills.
- Positive attitude and the ability to work effectively as part of a team and independently.
What We Offer:
- Basic Salary: £25,000 - £27,000, subject to experience.
- Pension scheme.
- Hybrid working (up to 2 days working from home).
- 28 days holiday, including bank holidays.
- Working hours: Monday to Friday, 8.45 am – 5.30 pm (Friday, 8.45 am – 5.00 pm).
About the Company:
Established in 1974 and headquartered in Dudley, West Midlands, our client provides ERP software solutions that integrate entire businesses, offering total corporate visibility. As a Microsoft partner for over 20 years, they offer a range of world-class Microsoft products, including Dynamics 365, Dynamics GP, Office 365, and bespoke applications such as ApparelX and ERP8. These applications are available 'On Premise' or 'In Cloud' and are tailored to meet clients' needs. Based in the Dudley Kingswinford offices, the company offers a dynamic hybrid working environment and operates in a fast-paced marketplace, encouraging creativity and teamwork with ambitious plans for the future.