Facilities Assistant

Facilities Assistant

We are recruiting for a Facilities Assistant to join our Tamworth based client. This is a brand new role to support the busy facilities team, where your role will be dealing with a range of tasks including fleet and waste administration, dealing with utility suppliers and contractors.

As a Facilities Assistant you will need to have/be:

• Full and clean driving licence
• Attention to detail, working with a high level of accuracy
• Good communication skills and being confident in liaising with colleagues and suppliers
• Problem solving skills
• Effective communication skills
• Computer literate and familiar with Microsoft suite including excel and outlook

It would be desirable for you to have:

• Experience in fleet operations
• Basic understanding of ISO14001 standards
• Experience dealing with utility companies and contracts

Details:

• Salary: £23, 000 - £25, 000 depending on experience
• Working Hours: 37.5 hours per week Monday - Friday
• Location: Tamworth (onsite)
• Duration: Permanent

Role of Facilities Assistant:

• Fleet Admin/tasks:

• Scanning and filing of vehicle post and emails.

• Distribution of Fines to drivers and a follow up to ensure payment was made.

• Delivery of cars to garages

• Helping to prepare cars for new drivers

• Ensuring drivers have submitted their Maintenance Forms

• Be a point of contact for drivers in Facilities Manager absence

• Help to liaise with insurers and drivers in the

• Waste:

• Scanning and filing of Waste Transfer Notes and collation of waste amounts per contractor.

• Ensuring certificates from waste suppliers are current.

• Contacting waste suppliers in the case of a failed collection.

• Assessing waste supplier information making sure that everything is up to date and in order.

• Utilities:

• Input of data from utility bills.

• Ensuring bill accuracy.

• Contact with suppliers where necessary.

• Be a point of contact for meter readings

• Contractors:

• Ensure contractors insurance certificates and any licenses are current.

• Logging contractors into the contractor log and ensuring existing induction records are up to date.

• Additional:

• Reasonable additional tasks related to the department

• Communication with the Maintenance Department

Benefits of working as a Facilities Assistant:

• 23 days holiday, plus bank holidays
• Christmas shutdown
• Free on-site parking
• Pension scheme